Overview
Office Administrator Jobs in Penhill, Western Cape at Stelzmann Plumbing (Pty) Ltd
Office Administrator : Half Day
Coordinating office and site activities and operations to secure efficiency and compliance to company policies
Supervising administrative and technician staff and dividing responsibilities to ensure performance
Managing stock of office and technical supplies.
Bookkeeping
Job brief
We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.
The tasks of the office administrator will include bookkeeping and mentoring office assistants. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy.
The office administrator ensures smooth running of our company’s offices, site teams and contributes in driving sustainable growth.
Responsibilities
Coordinate office activities and operations to secure efficiency and compliance to company policies
Supervise administrative staff and divide responsibilities to ensure performance
Manage agendas/travel arrangements/appointments etc. for the upper management
Manage phone calls and correspondence (e-mail, letters, packages etc.)
Support budgeting and bookkeeping procedures
create invoices, quotes/estimates and reports for clients.
Create and update records and databases with personnel, financial and other data
Track stocks of office supplies and place orders when necessary
Submit timely reports and prepare presentations/proposals as assigned
Assist colleagues whenever necessary
Stock management
Manage debtor and creditors
Scheduling of on the road teams
Manage the office phone during and after hours
Requirements and skills
Proven experience as an office administrator, office assistant or relevant role
Outstanding communication and interpersonal abilities
Excellent organizational and leadership skills
Familiarity with office management procedures and basic accounting principles
Familiarity with accounting software (QuickBooks or similar)
Excellent knowledge of MS Office and office management software (ERP etc.)
Qualifications in secretarial studies will be an advantage
High school diploma; BSc/BA in office administration or relevant field is preferred
Eloquent in speech English and Afrikaans
Suggested area of living inside the triangle of Somerset West, Stellenbosch and Belville / D/Ville
Important Notice:
This job can be highly stressful at times and demands agility and a calm controlled mind. If you suffer from anxiety, stress disorders or mental illness do not apply for this position. It is also very important to note that applicants who are not honest about their capabilities cannot “wing it” in this environment. You will waste your own time and the businesses. Please do NOT attempt such. We also reject all incomplete applications regarding to the tests provided for this application.
Job Type: Full-time
Pay: R9Â 500,00 per month
Application Question(s):
A minimum of 5 years experience
Education:
Certificate (Required)
Experience:
bookkeeping: 5 years (Required)
Language:
english and afrikaans (Required)
License/Certification:
drivers (Required)
Title: Office Administrator
Company: Stelzmann Plumbing (Pty) Ltd
Location: Penhill, Western Cape
Category:
