Overview
Facilities Administrator Jobs in Gauteng at The Foschini Group
Full Job Description
Key Responsibilities:
Vendor Management:
Manage service level agreements, by conducting weekly & monthly site inspections
Track vendor performance by using scorecards
Investigate, plan, and implement new initiatives to improve service expectations
Schedule quarterly planning sessions with respective vendors to discuss ways to improve
efficiencies and to provide and enhanced service offering
Coordinate weekly/monthly meetings with service providers
Ensure vendors comply with all standard regulations (OHS, environmental, legislative,
public liability)
Schedule monthly meetings with internal clients (Factories & DC’s)
Maintain effective communication with suppliers
Assists team with collation off information for RFP’s, RFQ’s etc
Operational focus:
Administrative (data capturing, cost comparisons for soft services contracts for new sites
or adhoc requests, record keeping)
Compiling portfolio performance reports for line manager
Budget management (Opex & Capex) and cost containment initiatives
Assessment and sign off equipment installation within various buildings
Hygiene compliance management and stock ordering
Monthly stock counts (consumables) Resolution of issues raised via
Archibus Asset management of all TFG owned soft services assets
Procurement:
Sourcing of quotes from various suppliers ensuring quality and costs are maintained
Negotiation of costs across soft services portfolio
Administrative:
Understanding of the TFG Finance system – Coupa
Service Delivery Customer Experience Vendor management
Finance & Reporting
Qualifications and Experience:
Minimum of matric/Grade 12
Minimum of 3 – 5 years relevant soft services experience in a Facilities Management
environment
Financial background
Code 08 Drivers license
Proficient in computer skills (MS word, Outlook & Excel)
Skills:
Proficient in computer skills (MS word, Outlook & Excel)
Excellent communication skills (both verbal and written and presentation).
Excellent problem-solving skills and the ability to handle emergencies effectively.
High energy levels, fast paced, works well under pressure.
Good time management, monitoring and planning skills
Behaviours:
Demonstrated knowledge of
Action Oriented – readily takes on new challenges and opportunities with a sense of urgency and eagerness
Collaborates – effectively works with others to achieve shared goals
Communicates Effectively – conveys information and communicates ideas in a clear, concise and impactful manner
Demonstrates Self-awareness – accurately perceives and reflects on personal strengths and areas of development
Directs work – effectively plans, organises and directs the activities of individuals or teams to achieve desired outcomes
Ensures Accountability – takes accountability and ensures others are held to account on agreed upon performance targets
Plans and Aligns – develops plans and prioritises initiatives that align to the organisational goals and objectives
Preference will be given, but not limited to candidates from designated groups in terms of the Employment Equity Act.
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Title: Facilities Administrator
Company: The Foschini Group
Location: Gauteng
Category:
