Overview
Creditors Clerk Jobs in Gordon’s Bay, Western Cape, South Africa at VEA Group
Title: Creditors Clerk
Company: VEA Group
Location: Gordon’s Bay, Western Cape, South Africa
ROLE DESRCIPTION:
The Creditors Clerk will support the finance team by managing and maintaining the creditors ledger, ensuring accurate and timely processing of supplier invoices, payments, and reconciliation of accounts.
ROLES AND RESPONSIBILITIES
Invoice Processing:
Receive and verify supplier invoices for accuracy and compliance with company policies.
Enter invoices into the accounting system and ensure they are approved for payment.
Ensure invoices are correctly matched to purchase orders and delivery receipts.
Payment Processing:
Prepare and process payments to creditors, ensuring that payments are made within agreed terms.
Reconcile payment schedules with bank statements.
Prepare payment batches for approval by management.
Account Reconciliation:
Regularly reconcile creditors’ accounts to ensure that the balances in the general ledger match those of supplier accounts.
Investigate and resolve any discrepancies between the creditors’ records and the company’s books.
Supplier Communication:
Liaise with suppliers to resolve payment issues, disputes, or queries related to invoices or payments.
Maintain good relationships with creditors to ensure smooth business operations.
Record Keeping:
Maintain accurate and up-to-date records of all transactions.
Ensure compliance with company policies and procedures for record retention.
Reporting:
Assist in the preparation of regular creditors aging reports.
Provide reports on outstanding balances and payments to management.
Ensure VAT and other tax-related documents are properly accounted for.
Compliance and Control:
Ensure compliance with relevant accounting standards and legal requirements.
Adhere to internal controls to prevent fraud and errors.
Other Duties:
Assist in month-end and year-end closing processes related to creditors.
Perform ad-hoc duties as assigned by the finance team or management.
QUALIFICATIONS
A Diploma or Degree in Accounting, Finance, or a related field (preferred but not required).
Relevant certification (e.g., Bookkeeping or Accounting qualification) is a plus.
2+ years of experience in accounts payable or creditors management.
Experience with accounting software SAGE Intacct is advantageous.
