Overview
Administrative and Secretarial Assistant Jobs in Paarl, South Africa at Sagen Advisory
Administrative and Secretarial Assistant – Paarl, Cape Town
Full-Time | Permanent | R15,000–R20,000/month
A highly reputable Assurance, Accounting, and Consulting firm based in Paarl, Cape Town, is looking to appoint a detail-oriented and efficient Administrative and Secretarial Assistant to join their growing team. The Group was established in 2012 by a passionate Chartered Accountant with a background in wealth management and family accounting.
The firm was founded in response to the high demand for expert trust administration services and has grown into the go-to back-office support provider for family offices, private families, and B-BBEE trusts across South Africa. Their services span bookkeeping, trust administration, company secretarial support, and tax compliance (both local and offshore), with a focus on accuracy, confidentiality, and exceptional client service.
Key Responsibilities
As the Administrative and Secretarial Assistant, your responsibilities will include:
? Company Secretarial & Compliance Support
Assisting the secretarial team with uploading and managing:
CIPC submissions (e.g., director changes, company registrations, annual returns)
Beneficial Ownership submissions
FICA documentation gathering and submissions
Providing administrative support to the secretarial team leads
Assisting with maintaining internal registers and compliance checklists
? Administrative & Client Support
Preparing and formatting client-facing proposals, quotes, and documents
Assisting with drafting standard contracts using firm templates
Handling general office documentation, data capturing, and correspondence
Following up on client documentation and queries
Maintaining electronic and physical filing systems
? Reception & Communication
Managing the front desk: answering phones, greeting visitors, and handling incoming queries
Acting as the first point of contact for client communications
Managing the company’s central inbox and directing queries appropriately
Ensuring the reception area is professional and welcoming
? Office Coordination
Managing calendars, meetings, and internal team scheduling
Assisting with travel arrangements when needed (flights, accommodation)
Supporting meeting prep and taking minutes when required
Qualifications & Experience
To be considered for this role, candidates should have:
A Matric certificate (required)
A diploma or certificate in office administration or a related field (advantageous but not required)
At least 2 years’ experience in a professional office environment
Previous experience in an accounting, tax, legal, or consulting firm (beneficial)
Proficiency in Microsoft Office (Word, Excel, Outlook)
Strong attention to detail and accuracy
Excellent written and verbal communication skills
A proactive, professional, and service-oriented attitude
Additional Information
The successful candidate must be based in or near the Paarl area and be fully available during normal office hours
Remuneration
Salary: R15,000 – R20,000 per month (depending on experience)
Type: Full-time, permanent
Location: Paarl, Cape Town (must be office-based full-time)
Title: Administrative and Secretarial Assistant
Company: Sagen Advisory
Location: Paarl, South Africa
Category: Administrative/Clerical (Office Administrator/ Coordinator, Admin Assistant, Virtual Assistant/ Remote Admin, Executive Admin/ Personal Assistant)
