Wine Warehouse & Admin Controller

Overview

Wine Warehouse & Admin Controller Jobs in Western Cape, South Africa at Alpha HR Management SA

Title: Wine Warehouse & Admin Controller

Company: Alpha HR Management SA

Location: Western Cape, South Africa

Our client, a well-established Wine Estate offering bulk storage and logistics services for a diverse client base, is in search of a strong-minded, experienced and detail-driven Warehouse/Admin Controller.

This individual will be responsible for ensuring the smooth and efficient operations of the warehouse and will report directly to the Operations Manager/Assistant Winemaker.

Minimum Requirements:

Matric / Grade 12 (essential);

Tertiary qualification in Logistics, Supply Chain, or related field (advantageous).

Minimum 3–5 years’ experience in warehouse and administrative control in the wine, beverage, or FMCG industry.

Strong working knowledge of inventory systems and Microsoft Office (especially Excel).

Familiarity with wine products, industry compliance, and export processes is highly advantageous.

Excellent organizational and time management skills.

Strong attention to detail with the ability to multitask.

Good communication skills and the ability to work both independently and as part of a team.

Attributes:

Integrity and reliability

Proactive and solution-oriented

Ability to work under pressure and meet deadlines

A passion or interest in the wine industry would be a bonus

Key Responsibilities:

This role is key to ensuring efficient stock management, accurate record-keeping, compliance with industry regulations, and seamless day-to-day operations.

Warehouse Management:

Oversee daily warehouse operations including receiving of labelled and unlabeled wines, storing, and dispatching of wine products.

Ensure proper handling, storage, and preservation of wine in accordance with industry standards.

Manage inventory levels and conduct regular stock takes, cycle counts, and reconciliation.

Maintain cleanliness, organization, and safety within the warehouse.

Supervision of the warehouse and ad hoc team

Administrative Duties:

Must be able to familiarize yourself with, and adhere to, the Cellar’s Policies and Procedures, which are documented and maintained in a formal reference file.

Maintain accurate inventory records in a warehouse management system.

Processing of small and large orders in a timely manner.

Track and report on stock movement, variances, and losses.

Handle all documentation related to stock control, deliveries, and exports.

Handle administrative tasks related to the wine industry, including compliance with SAWIS, Wine & Spirit Board, Department of Agriculture, and Wine Online requirements.

Provide reports on warehouse metrics and stock levels to management.

Ensure compliance with health and safety regulations and wine industry standards.

Any other ad-hoc tasks

Coordination & Communication:

Liaise with clients during wine collections and deliveries at the cellar, ensuring professional communication, accurate documentation, and excellent customer service always.

Act as the main point of contact for warehouse-related queries and issues.

Submit your detailed CV with a professional profile image of yourself.

(Only suitable CV’s will be considered)

Closing date of applications:       15 May 2025

Appointment date:                        As soon as possible