Overview
Virtual Executive Assistant (Fully Remote for US-Based Client) Jobs in Cape Town, Western Cape at Unbottleneck®
We’re looking for a highly organized, proactive Executive Assistant to support leadership teams and CEO’s to ensure the smooth day-to-day operation of our business functions. In this fully remote role, you’ll be a trusted right-hand to executives, managing calendars, coordinating across departments, handling sensitive communications, and keeping operations running efficiently. This is an ideal position for someone who thrives in a fast-paced environment, communicates with clarity, and has a keen eye for detail.
Key Responsibilities:
Provide high-level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.
Draft and manage internal and external communications, including emails, contracts, NDAs, and other official documentation.
Coordinate cross-functional meetings, manage logistics, and ensure timely follow-ups across multiple time zones.
Organize and maintain records, databases, and filing systems, ensuring information is up to date and confidential data is handled securely.
Monitor task progress and manage executive workflows, escalating issues where necessary.
Liaise with internal teams and external stakeholders, including clients and vendors, on behalf of executives.
Anticipate the needs of leadership and proactively solve problems before they arise.
What We’re Looking For:
3+ years of experience in an Executive Assistant or high-level administrative role.
Exceptional organizational and multitasking abilities, with an ability to prioritize under pressure.
Strong communication skills – professional, concise, and responsive.
Proficiency with calendar tools, CRM/project management systems.
Tech-savvy and comfortable using communication tools such as Zoom, Slack, etc.
Meticulous attention to detail and a proactive, solution-oriented mindset.
Discretion and sound judgment are required when working with confidential information.
Other Requirements:
Excellent WIFI (minimum 50 -100Mbps speed)
Own Laptop or desktop computer
External Monitor
Sufficient backup power supply for power outages
Good quality headset with a built-in microphone
Working hours are Monday to Friday (US Time Zones)
Title: Virtual Executive Assistant (Fully Remote for US-Based Client)
Company: Unbottleneck®
Location: Cape Town, Western Cape
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