Overview
Team Assistant Jobs in Johannesburg, South Africa at Rand Mutual Assurance
THE JOB AT A GLANCE
As a Team Assistant, you will be working closely with the HODs for Rehabilitation and Marketing & Communication, supporting their departments with all related administrative functions for effective and efficient service delivery.
WHAT WILL YOU DO?
Provide general secretarial support to the assigned departments
Arrange meetings and managing the diaries of the Heads in the department
Compile monthly reports for circulation as per agreed timelines
Arrange and coordinate departmental meetings and catering as and when required
Prepare letters, presentations, circulars and general correspondence
Handle and manage departmental queries
Travel Arrangements
Responsible for end-to-end travel arrangements for the departments
Financial Duties
Assist with budget control
Process all invoice/financial/budget requests for sign off
General Administrative Duties
Minute taking
Drafting agendas for all meetings as required
Circulation of accurate and quality minutes for the meetings within the agreed timelines
Follow up on deadlines
Diarize committee circulars and deadlines
Manage the departmental documents on SharePoint through editing, version control and publishing
Upload month end reports on Share Point
Booking meetings as requested
Prepare and process stationery orders
Stakeholder & Project Duties
Assist with the logistics for stakeholder training and projects, including venue and courier bookings
Assist with basic administration for project coordination
Assist with event logistics e.g. conferences, external stakeholder management e.g. unions, clients, service providers
WHAT WILL YOU GET IN RETURN?
We offer great opportunities for personal and professional development in a stable company that’s 130 years strong. The role comes with a competitive salary package and various benefits. Flexible work arrangements (combination of remote and in the office). Furthermore, you will be a part of a dedicated group of colleagues who value teamwork and collaboration.
Turnaround time
The shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers. Kindly note that should you not receive a response within 21 days please consider your application unsuccessful.
Closing date:23 May 2025
Our Commitment to transformation:
In accordance with the employment equity plan of Rand Mutual Assurance and its employment equity goals and targets, preference may be given, but is not limited, to candidates from under-represented designated groups.
Title: Team Assistant
Company: Rand Mutual Assurance
Location: Johannesburg, South Africa
Category: Administrative/Clerical (Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin, Admin Assistant)
