Overview
Stock Administrator Jobs in Durban, KwaZulu-Natal, South Africa at GBS
Title: Stock Administrator
Company: GBS
Location: Durban, KwaZulu-Natal, South Africa
Job title : Stock Administrator
Job Location : KwaZulu-Natal, DurbanDeadline : April 21, 2025Quick Recommended Links
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Key Responsibilities
Stock Control Coordination
Coordinate stock control operations with catering staff, as well as the sales and finance departments to ensure alignment of inventory needs and processes.
Inventory Management
Utilize the company’s inventory software platform to check in products, compare deliveries to outstanding purchase orders, and maintain accurate records of incoming and outgoing stock.
Conduct regular stock audits, reconcile discrepancies, and ensure all stock transactions comply with company standards and policies.
Supply Chain Data Analysis
Analyse supply chain data to ensure the uninterrupted availability of stock, forecast supply and demand to prevent overstocking or running out-of-stock (OOS) situations.
Purchasing and Ordering
Manage purchasing orders for incoming equipment, services, and supplies.
Collaborate with the purchasing group to identify missing products in deliveries and resolve issues related to damaged products with vendors.
Stock Replenishment and Storage
Oversee stock storage processes, including tagging, boxing, and labelling to ensure proper handling of inventory.
Ensure timely replenishment of stock to meet operational needs and manage stock transfers between locations and stock rooms.
Documentation and Compliance
Verify receipts, confirm purchase contents, and ensure orders are complete.
Maintain proper documentation for all stock movements, deliveries, and audits, ensuring compliance with health, safety, food safety, and environmental safety standards.
Data Entry and Reporting
Input and maintain inventory data in relevant systems, generating inspection lists and ensuring stock is properly counted upon receipt.
Generate regular reports on inventory status, trends, and discrepancies. Provide updates to management on stock levels and performance metrics.
Handle all necessary Back of House (BOH) administration, including invoicing, card activation and deactivation, receiving, ordering, and GRV (Goods Received Voucher) processing.
Collaboration and Communication
Work closely with the storeman, senior chefs, suppliers, and the FOH Supervisor to forecast inventory needs and maintain optimal stock levels.
Coordinate with the facilities team to optimize storage spaces and operations.
Assist in resolving stock-related issues and queries and liaise with the marketing department to ensure new stock lines and pricing updates are communicated effectively on the company’s internal communications platforms.
Minimum Requirement
Grade 12 qualification
Relevant degree/diploma in supply chain management, logistics, or a related field is preferred.
Minimum 3 – 5 years’ experience as a Stock Controller, Inventory Manager or in a similar role
Knowledge of Smart Retail Point of Sale system or GAAP is essential together with an in-depth knowledge of inventory management principles and best practices.
Must be able to work flexible shifts
Proficient in MS Office Packages.
Flexibility within the role to cover all areas of the Stock/Goods In department functionality.
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