Overview
Site Administrator Jobs in Gauteng at Fraser Alexander (Pty) Ltd.
Full Job Description
The position exists as a primary source of accurate and efficient administrative data input, to collaboratively coordinate all financial, HRM system inputs encompassing planning, budgeting, costing, procurement, payroll, safety, and operations activities for all projects of responsibility.
RESPONSIBILITIES
Reporting
Collect monthly HR report figures from sites.
Capture HR information on system.
Do weekly plant returns e.g. diesel reports.
Daily site costing and forecasting on site level, including recording of daily hours on internal and external plant for daily costing and invoicing purposes by suppliers.
Governance
Ensure compliance with relevant legislation (Value Added Tax Act etc.) including FA policies and procedures.
Ensure payroll inputs are in accordance with FA policy.
Budget & Forecast
Process inputs of site level budgets and forecasts into the ERP system.
Assist with the monthly rolling forecast calculations.
Operational Responsibilities
Perform other site and administrational duties when required.
Payroll, Benefits and Other Responsibilities
Ensure employee take on and exit are carried out in line with FA policy.
Site stores and consumables management and recording of transactions relating to issues, receiving and stock take.
Payroll data input, ensuring the completeness and accuracy of payroll and wages inputs and cost allocations.
Inventory management.
Impersonating wage staff on ESS to administer leave and other benefits, training.
Scheduling and programming of medicals and inductions for employees.
Registering and channelling of all personnel enquiries to the relevant levels.
Compiling, safe-keeping and the maintenance of personnel files for all wage employees on a specific site(s).
Monthly HP reconciliations for amortization schedules to the general ledger.
Compile annual HP schedules for Auditors.
Reconciliation of Workshop and Fixed Assets petty cash and submission for reimbursement.
Liaising between Site manager and HR and other depts.
Assist with site level comms, updating notice boards and distributing on site.
General Administration including record keeping, filing, Operating of office equipment i.e. printer, copier, telephone, etc.
QUALIFICATIONS
Grade 12
Diploma or certificate in administration would be advantageous
EXPERIENCE
At least 3 years experience in an administrative role or similar
Experience with an ERP systems would be advantageous
SKILLS, QUALITIES and ABILITIES REQUIRED
Computer literacy in Microsoft Suite.
Financial budgeting and forecasting.
FA policies and procedures.
Good communication skills.
Problem solving.
Analytical.
Teamwork and support.
Accountable.
Reliable.
No criminal record.
Closing Date: 16 June 2025
Title: Site Administrator
Company: Fraser Alexander (Pty) Ltd.
Location: Gauteng
Category:
