Overview
Senior Executive Administrative Assistant Jobs in Durban, South Africa at Jacobs
Senior Executive Administrative Assistant
At Jacobs, we’rechallengingtoday to reinvent tomorrow by solving the world’s most critical problems for thriving cities, resilient environments, mission-critical outcomes, operationaladvancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.
Your impact
Support one of the largest anddiversetechnical solutions providers in the world and have a hand in laying the foundation for human progress.
As anExecutive Administrative Assistant Seniorin ourProject Management/Construction Management group, you will provide support to one of the largest healthcare providers in the Pacific Northwest. Successful candidates must be able to multitask effectively, use independent judgment, and have the initiative to take on new tasks and challenges. You will be expected to anticipate executives’ needs and ensure accountability. You’ll be accountable for managing and coordinating with corporate executive assistants in scheduling a complex calendar, coordinating conference rooms, travel, and meeting agendas in afast-paced environment.
We’ll rely on you to handle confidential information with a high degree of sensitivity when composing and preparing correspondence, meeting materials and handling personnel issues. You’ll be solution-focused – take ownership of requests; identifying and analyzing problems with the ability to make recommendations for resolving them.
Job Responsibilities:
Provide administrative and logistic support to client management team for project meetings, including meeting agenda and meeting minutes.
Track and order office supplies for the client management team.
Maintain office inventory list, conference room calendars, project rosters, and project team vacation schedules.
Organize project events or meetings which may include ordering from catering services if needed for client management team.
Prepare all forms and obtain client agency approval related to client network access, office keys and badges.
Support Senior Project Controls Engineer and Senior Contract Administrator on invoices auditing, submittal log, and payment log.
Perform as the backup for the Document Control Specialist after training is completed.
Maintain client’s team roster and project distribution matrix.
Additional duties and tasks assigned by client’s management team.
Here’s what you’ll need:
Bachelor’s degree and/or equivalent related work experience in lieu ofeducation.
5+ years or more of experience as an Executive Administrative Assistant in a large engineering, construction, or facilities maintenance related organization.
Advanced level computer skills in MS Office Suite:
Word, Excel, Outlook, PowerPoint, and Teams (videoconferencing).
Experience working with high-level clients, executives, government, and public officials on a regular basis.
Must demonstrate key competencies in the areas ofcommunication– both written and verbal, planning and organizing,flexibilityandadaptability, customer service, problem assessment andproblem solving,attention to detail, andteamwork.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
Strong written and verbalcommunication skills,service-orientedand with the ability to proofread and edit others’ work.
Ability to work well withcross-functional teamsand with…
Title: Senior Executive Administrative Assistant
Company: Jacobs
Location: Durban, South Africa
Category: Administrative/Clerical, Business
