Overview
Secretary – RFO and Exact Jobs in Western Cape at The Foschini Group
Key Responsibilities:
Provide secretarial and administrative support to the Heads of Business
Diary Management
Coordinate year-end leave schedule
Devising and maintaining office systems, including data management and filing
Maintain confidentiality of information
Coordinate and compile all executive and management reports
Prepare monthly management presentation slides
Arrange local and international travel arrangements
Manage the monthly executive payroll attendance register
Liaise with internal and external business partners at all levels
Coordinate meetings and functions, including venues and catering
Perform adhoc functions for the Managing Director
Submit travel documentation and claims timeously
Capture trip requisitions, currency, hotel, and car bookings on SAP
Monitor and respond to emails on behalf of the Managing Director
Organize and maintain the Managing Director’s office, ensuring it is well-equipped and functional
Assist with the preparation of correspondence, reports, and other documents
Track and follow up on tasks and deadlines for the Managing Director
Facilitate communication between the Managing Director and other departments, ensuring information flows smoothly.
Qualifications and Experience:
Matric
A minimum of 5 years Secretarial experience at the same or similar level (Essential)
Skills:
High degree of Professionalism
Excellent verbal and written communication skills
Good interpersonal skills
Strong planning, organising and coordinating ability
Excellent attention to detail and a high level of accuracy
High level of ownership and independence
The ability to handle pressure in a constantly changing and challenging environment
The ability to handle highly confidential matters
Excellent working knowledge of MS office and Canva
Excellent problem-solving skills
Assertiveness
The ability to multi-task and prioritise
Behaviours:
Achieving Results – Is ‘results’ driven and achieves success by proactively tackling challenges
Adhering to Standards – Ensures quality and compliance in the delivery of their work
Continual Improvement – Actively seeks opportunities to continually improve processes
Decision Making – Analyses complex situations to ensure effective and timely choices
Driving & Perservering
Meeting Customer Expectations – Consistently delivers exceptional customer service
Planning & Organising – Uses a structured approach to effectively manage tasks
Presenting & Communication – Articulates ideas clearly to different audiences
Preference will be given, but not limited to candidates from designated groups in terms of the Employment Equity Act.
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Title: Secretary – RFO and Exact
Company: The Foschini Group
Location: Western Cape
Category:
