Secretary/Administrative Coordinator Jobs in Bellville, South Africa at Sanlam
Position: Secretary/ Administrative Coordinator
Who are we?
Sanlam Life and Savings (SLS) is focused on serving our retail and corporate clients in South Africa and further developing our strategic advantages in the South African market. Sanlam Life and Savings consists of the following business units Retail Mass, Corporate, Risk and Savings, Glacier and various business enabling functions. The Sanlam Life and Savings Office provides strategic direction, coordination and support to the four clusters, as well as performing governance oversight that includes assurance provided by second line of defense functions in SLS, to enable us to meet our business objectives.
Role Description
The successful candidate will provide comprehensive secretarial, administrative, coordination, and stakeholder support to the Actuarial Human Capital function, actuarial students, senior management, and broader business stakeholders. The role is responsible for supporting the efficient administration of actuarial study programmes, training and development activities, office operations, meetings, travel arrangements, communication, and general business support. This position serves as a key liaison between internal stakeholders and contributes to the smooth functioning of the department through proactive planning, coordination and administrative excellence.
What will you do?
Responsibilities will include, amongst others, the following:
Secretarial and Executive Support
Provide comprehensive secretarial and administrative support to the department leadership and broader team.
Manage diaries, schedules, email correspondence, and meeting logistics.
Organise and coordinate meetings, workshops, training sessions, presentations, and virtual events.
Coordinate travel arrangements, accommodation bookings, and related logistics.
Manage general office administration and provide support across departmental activities.
Actuarial Student and Training Administration
Assist with the coordination and administration of matters relating to actuarial studies within Sanlam.
Provide administrative support for actuarial student programmes, bursaries, study schemes, and development initiatives.
Support the maintenance of accurate records and data relating to actuarial students, bursary holders, and study progress, ensuring data integrity and appropriate record keeping.
Assist with stakeholder communication and coordination between actuarial students, universities, ASSA, line managers, and other relevant parties.
Provide administrative support for training and development activities, including scheduling, logistics, communication, and record management.
Assist with reporting, governance, and compliance-related administrative requirements associated with actuarial student and learning programmes
Financial and Administrative Support
Process invoices, payment requests, and proof of payment documentation.
Support procurement activities, including the ordering of promotional, training, and office-related items.
Assist with service requests and administrative workflows.
Maintain filing systems, databases, and departmental records.
Communication and Stakeholder Management
Build and maintain effective relationships across all levels of the organisation.
Communicate professionally with students, management, service providers, vendors, and external partners.
Support communication, engagement, and employer branding activities where required.
General Support
Provide administrative assistance to HC and senior managers
Assist with special projects, events, and ad hoc initiatives.
Contribute to continuous improvement of administrative processes, systems, and service delivery.
What will make you successful in this role?
Qualifications
Relevant Tertiary qualification
Experience
Minimum of 6 years’ experience in a secretarial, executive assistant, administrative support, or office administration role.
Proven experience coordinating meetings, travel arrangements, events, documentation, and stakeholder engagements.
SAP Finance is to make payments (Advantageous)
Experience in office administration, record management, and maintaining confidential information.
Experience supporting multiple senior managers or teams will be advantageous.
Exposure…
Title: Secretary/Administrative Coordinator
Company: Sanlam
Location: Bellville, South Africa
Category:
