Sales Administrator Jobs in Johannesburg, South Africa at Volvo Group
Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future. If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.
What you will do
At Volvo Trucks you will contribute to the transformation of our company, the transport industry and society at large.
The main purpose of the position is supporting the sales executives as well as the Regional Sales Manager (RSM) to ensure smooth operations including invoicing, requesting quotes and orders, and maintaining accurate records. Utilizing resources effectively and providing exceptional customer service. The department must be compliant with authorization rules, guidelines, policies, and procedures.
Reporting: The role directly reports to the Regional Sales Manager:
Northern Region. The Sales Administrator will be based in the required Volvo branch in Johannesburg.
Job Objectives:
Provide general support to the Sales Executives, responding to queries from potential and existing customers via phone, email, or in person.
Assist with the preparation and finalization of sales contracts by completing all necessary documentation related to vehicle orders, including gathering requesting final signatures required from Management, ensuring compliance with VTSA policies, and submitting deal documents to “confirm” the deal.
Assist with vehicle preparations, and requesting purchase orders for services and fitments, as per the VTSA Procurement policies and customer specification.
Liaise with logistics team and suppliers to coordinate vehicle deliveries to assist in keeping the orderbook updated.
Confirm final details with sales executives, required for the sales invoicing request, ensuring accuracy of information and all costs are included, and everything is to the customer specifications.
Assist with vehicle preparation for vehicle handover, completing all pre-delivery related administration, including vehicle registration, COF and driver kit bag.
Assist in arranging vehicle movements to suppliers or customers in line with the commercial offering logistics operating procedure and keeping records of the delivery documentation.
Submit invoice and Natis registration document to customers and bank and subsequently follow up on the release note and payment.
Assist in maintain accurate and up-to-date customer records in the VTSA’s CRM system.
Submit monthly reports of vehicles not yet delivered at month end, at the various branches to head office logistics team.
Assist on occasion with loading information provided for the trade-in to be appraised. Collect all trade-in paperwork, ensuring completeness and accuracy of the trade pack and submitting to Used vehicle division. Follow up on dealer stocked Natis documents, validations and equity payments.
Order and monitor inventory of driver kits to ensure sufficient stock to meet customer demand. Assist sales executives in ordering additional merchandise.
Who are you?
Do you dream big? We do too, and we are excited to grow together. In this role, you will bring:
Qualification & Job
Experience:
Matric Certificate or higher.
Diploma in Office Administration.
At least 2 years administrative experience in Automotive Industry.
2 to 3 years’ experience in Sales environment (Desirable).
Computer Literate, Microsoft programs such as excel and other invoicing system.
Key Competencies
A true team player with strong interpersonal skills – including excellent written and oral communication with the ability to communicate appropriately with all levels of management and colleagues.
Highly competent with digital & IT tools, including Office 365 and Volvo Group related systems.
Flexibility, energy, and time management skills with the ability to deal with changing deadlines and priorities and a flexible approach to working hours.
Technical awareness of motor vehicles, analytical and administrative skills
Ability to work as a team player within a busy department.
Able to work unsupervised and to strict deadlines.
Ability to work calmly in an environment that can be pressured.
Work in…
Title: Sales Administrator
Company: Volvo Group
Location: Johannesburg, South Africa
Category:
