Overview
Safety and HR Admin Specialist Jobs in Cape Town at TB HIV Care
Job Advert Summary
TB HIV Care (THC), in existence since 1929, is an internationally recognised non-profit organisation. We provide health care services throughout South Africa to both the general population and communities at increased risk for HIV and TB, including adolescent girls and young women, sex workers and people who use drugs. THC provides a stimulating work environment and the opportunity to work with leaders in the field of HIV and TB prevention and care. Our work culture is adapted to the constantly-evolving South African health care environment and will suit solution-driven team players interested in opportunities for career development while working to connect people with care
Purpose of the position:
The purpose of this position is to lead and provide specialist support to the THC organisation to ensure that all safety processes are standardised, safety incidents managed and supported across the organisation. Serve as a primary point of contact to guide on, manage and coordinate administrative and systems support to THC to ensure that quality standards are met.
Minimum Requirements
3-year Bachelor’s degree in Safety Management, OHS or related field
Certificate in COID, OHS, by laws
At least 5 years’ experience high volume organisation (over 2000 organisational employees) senior operations management and occupational health and safety
At least 3 years strong administrative experience
At least 3 years’ working in a professional environment and with senior management
Knowledge of, travel and logistics, human resources practices, COIDA, NICD and occupational, health and safety, POPIA
Valid code 08 driver’s licence (own car advantage)
Ability to travel nationally
Advanced proficieny in MS Excel and MS Outlook
Working knowledge of Fraxion (or similar procurement system), SAGE People and SharePoint
Clear criminal record
Duties and Responsibilities
Programmes – Occupational, Health and Safety
Managing, coordinating, and improving the health and safety plans, programs, and procedures in the organisation
Ensuring compliance with the relevant health and safety legislation
Ensuring compliance with project specific occupational, health and safety requirements
Management of safety files for projects & individuals
Advise and instruct on various safety-related topics (risk areas, new infections)
Conduct safety inspections and risk assessment and recommend preventative measures
Review existing policies and measures and update according to legislation
Prepare reports on occurrences and provide statistical information to upper management
Follow up with service provider on NICD reporting and legislative requirements
Serve as the primary point of contact for all occupational safety matters
Serve as the point of contact for receipt of results and ensures thorough communication with the HR team and facilitates resolution of cases timeously
Occupational, health and safety
Provides general administrative support to ensure compliance with OHS requirements (e.g. appointment letters, online updates, organograms etc.)
Assists compliance committees (OHS, COVID etc.) with coordinating OHS activities within the organisation, as required.
Works with the office teams to liaise with staff and/or service providers to ensure a safe workplace environment
Works with the office teams to ensure office safety inspections are conducted: fire drills and fire alarms are correctly reported, safety inspections, risk assessments and working procedures are managed and employees are aware of their responsibilities.
Provide regular action reports and summary reports to management, as needed.
Provide regular reports (monthly) to senior management.
Works with the office teams to prepare for any audits or compliance visits
Work closely with the Human Resources department to create a mechanism for the reporting of Injuries On Duty (IOD) and NICD reporting
Work closely with management and employees on requirements for reporting and follow through for all IOD incidents.
Works with the training department to ensure that all training requirements are met for OHS compliance, including a training matrix and provision of training as necessary.
Prepare reports on occurrences and provide statistical information to upper management
Human Resources Administration Support
SharePoint management (organising, cleaning and support for the team)
Reporting on staff benefits processes
Support with General HR Administration support
Support with HR Audits
Provides administrative support to the HRBP team and the HR Director to ensure that the following support: coordination, communication and arrangements
Provide support to the HR team on the SAGE filing management system and is the primary point of contact for maintenance of the filing
Any ad hoc tasks to support the operational efficiency of the HR department and team
Benefits Administration
Manage, monitor, and engage with broker on benefit matters
Ensure follow up and timeous payments of withdrawals
Support HR team to ensure successful claims for deaths and disability
Benefits reporting on all employee accounts
Liaise with terminated employees/members for update on delays, outstanding requirements, and payments made
Title: Safety and HR Admin Specialist
Company: TB HIV Care
Location: Cape Town
