Overview
Remote Personal Assistant – Part time ( 4hours a day) Jobs in South Africa at The Sales Centre
Title: Remote Personal Assistant – Part time ( 4hours a day)
Company: The Sales Centre
Location: South Africa
Salary: $450
We're looking for a sharp, proactive personal assistant to support a hands-on executive running a small design consultancy across both US and UK markets. This is a part-time remote role starting at around 4 hours per week, with clear scope to grow. You'll act as a trusted gatekeeper — protecting your principal's time, keeping operations running smoothly, and making sure nothing falls through the cracks.
About The Role
Your principal is a design professional who must stay hands-on with client projects and invest meaningful time in building relationships in a new city. Your job is to offload everything that doesn't require her direct insight or presence — so that her protected deep-work hours and networking time are never compromised.
You'll operate as part of a small, coordinated team. A team leader provides daily check-ins during onboarding and weekly support thereafter.
What You'll Be Doing
Calendar & inbox
- Proactively manage and protect your principal's calendar — scheduling networking coffees, events, and follow-ups while guarding deep-work blocks
- Inbox triage — flag priority emails, draft responses, and keep communications moving
- Prepare a Monday agenda and Friday recap each week: what's coming up, who's being met, follow-ups due, pending tasks
Networking & business development support
- Log and track contacts, schedule 1-2-1 meetings, and manage follow-up prompts after events and coffees
- Research people before meetings — background on key contacts, companies, leads, and collaborators
- Curate local industry events, mixers, and meetups worth attending
- Draft outreach and follow-up email templates across professional categories (your principal sets the tone, you do the prep)
Research & project admin
- Conduct targeted research on prospects, opportunities, and contacts — compiling organised summaries
- Support with cover letter preparation and outreach campaigns
- Assist with professional registration applications and multi-step admin processes
Travel & logistics
- Book co-working spaces, scout venues, arrange RSVPs, and coordinate travel logistics for US and UK trips
Tools you'll work in:
- Microsoft Planner
- Outlook
- SharePoint
- OneDrive
- Calendly
- CRM (TBD)
What We're Looking For
- Proven experience as a personal or executive assistant
- Strong awareness of US and UK English — spelling, date formats, terminology, and cultural conventions
- Polished written communication — able to draft professional emails and outreach templates that match your principal's voice
- Research-capable — you can find, synthesise, and present useful information quickly and cleanly
- Proactive, not reactive — you anticipate needs, flag things before they become problems, and manage upwards appropriately
- Comfortable with the full Microsoft 365 suite, particularly Outlook, SharePoint, OneDrive, and Planner
- Discreet and trustworthy — you will handle confidential business and relationship information
- Able to pick up a new environment quickly — onboarding is three days maximum
How We Communicate
- Email — primary channel for all project work, ongoing tasks, and documentation
- WhatsApp — meeting coordination only
Onboarding and support
You'll have a structured onboarding period — up to three days to get across the business, file naming standards, communication style, and tools. Your team leader checks in with you daily during this window, then weekly once you're settled.