Overview
Receptionist – Front Office Jobs in Cape Town, South Africa at Pro Select Consulting
Our client is currently recruiting a Receptionist to be responsible for managing the front-of-house function, ensuring visitors receive a professional welcome while providing efficient administrative support to the business. This role requires excellent communication skills, strong organisational abilities, and the capacity to multitask in a fast-paced environment.
Key Responsibilities:
- Greet and welcome all visitors, clients, and suppliers in a professional and friendly manner.
- Manage a busy multi-line switchboard, directing calls accurately and efficiently.
- Take and relay messages promptly and professionally.
- Coordinate incoming and outgoing courier deliveries and collections.
- Manage meeting room bookings, ensuring rooms are prepared, clean, and equipped for meetings.
- Facilitate guest arrivals by notifying relevant staff, offering refreshments where required, and ensuring a positive visitor experience.
- Receive, sort, and distribute incoming mail and deliveries.
- Maintain reception and waiting areas to a high professional standard.
- Provide general administrative support, including filing, scanning, data capturing, document preparation, and photocopying.
- Assist with overflow administrative tasks from various departments as required.
- Monitor and order reception and office consumables when necessary.
- Ensure adherence to company security and visitor sign-in procedures.
- Perform any other reasonable administrative duties as requested by management.
Personal Attributes:
- Grade 12 (Matric).
- 2–3 years’ experience in a busy receptionist or front desk role.
- Experience operating a busy switchboard.
- Previous experience coordinating courier services.
- Proficient in Microsoft Office (Word, Outlook, Excel).
- Excellent verbal and written communication skills.
- Strong organisational and time management skills.
- Professional appearance and telephone etiquette.
- Ability to multitask and work effectively under pressure.
Title: Receptionist – Front Office
Company: Pro Select Consulting
Location: Cape Town, South Africa
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