Overview
Receptionist/Administrator Jobs in Port Elizabeth, South Africa at Jobs2day SA
Position: Receptionist / Administrator
Job Summary:We are seeking a highly organized and versatile individual to join our team as an Administrative and Receptionist Coordinator. This role will play a crucial part in ensuring the smooth operation of our office by managing administrative tasks and providing excellent receptionist services.
Responsibilities:
Receptionist Duties:
Greet and welcome visitors in a professional and friendly manner.
Answer and direct incoming calls with a positive and helpful attitude.
Manage the reception area, keeping it clean and organized.
Handle inquiries and provide accurate information about the company and its services.
Coordinate incoming and outgoing mail and packages.
Administrative Support:
Perform general clerical duties, including photocopying, scanning, and filing.
Manage and schedule appointments, meetings, and conference rooms.
Assist in coordinating office events and activities.
Maintain and order office supplies, ensuring adequate stock levels.
Handle basic financial tasks, such as processing invoices and expense reports.
Communication and Coordination:
Act as a liaison between different departments and team members.
Communicate effectively with internal and external stakeholders.
Assist in drafting and proofreading documents, emails, and reports.
Technology Proficiency:
Utilize office software, such as word processing, spreadsheets, and email (Ms Excel – data capturing etc)
Learn and operate office equipment, including phone systems and printers.
Qualifications:
Proven experience in administrative and receptionist roles.
Excellent communication and interpersonal skills.
Strong organizational abilities with keen attention to detail.
Proficient in Microsoft Office Suite and basic office technology.
Ability to multitask and prioritize tasks effectively.
Professional demeanor and customer-focused attitude.
Problem-solving skills and ability to work independently.
Education:A high school diploma is required. Additional qualifications or certifications in office administration would be a plus.
Working Conditions:This role involves working in a standard office environment with regular business hours. Occasional flexibility may be required for special events or projects.
If you are a proactive and adaptable individual with a passion for providing exceptional administrative and receptionist support, we encourage you to apply and become a valuable part of our team.
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Title: Receptionist/Administrator
Company: Jobs2day SA
Location: Port Elizabeth, South Africa
Category: Administrative/Clerical (Office Administrator/ Coordinator, Admin Assistant, Clerical, Front Desk/Receptionist)
