Overview
Property Administrator Jobs in Cape Town at The Focus Group
The Focus Group Cape Town, South Africa 02 June 2025 Junior 25000 – 32000 Full Time Market Related 4 years – 10 years Skills Administration Financial Accounting Leasing MDA Accounting Microsoft Office Property Administration Industries Property Job Description
Purpose of the Job:
Perform full administrative functions in lease preparation and conclusion, as well as effectively manage arrears and tenant queries.
Key Responsibilities:Tenant Administration:
Load and update tenant information on the in-house PIMS system.
Manage tenant statements, including receipt allocations, interest generation, meter reading generation, manual billings/adjustments/recoveries, lease billings, debit runs, finalized statements, debit orders, reconciliations, and resolution of queries.
Handle tenant turnover and finalize vacated tenant accounts and deposit refunds.
Lease Administration:
Obtain credit checks and FICA where necessary.
Raise lease input summaries (LIS) and leases on the in-house PIMS system.
Update the lease register and handle all leasing matters with the leasing department.
Manage annual municipal and rates increases.
Arrear Administration:
Follow up on outstanding payments and update the arrears report.
Utilize company credit control service provider facilities (TPN) and prepare handovers to the legal credit controller where applicable.
Property Administration:
Maintain property and unit data on the in-house PIMS system.
Notify utility companies of tenant changes/updates and manage accruals monthly.
Maintain parking schedules and access discs.
Process municipal and other invoices and perform account reconciliations.
Consolidate monthly management reports.
Skills and Competencies:
Strong communication skills.
Innovative thinking and ability to follow processes.
Dynamic and enthusiastic.
Professional interaction with tenants.
Competent time management skills.
Professional attitude, capability, and personal initiative.
Deadline-driven with excellent attention to detail and numerate accuracy.
Experience in body corporate and sectional title administration is advantageous.
Qualifications and Experience:Qualifications:
Grade 12 (Matric).
Relevant diploma.
Strong proficiency in relevant computer packages (MS Office) and software packages (PIMS or MDA).
Experience:
Minimum of 5 years’ experience in a property administrator role and financial accounting.
Customer service experience.
Background in property leasing.
Title: Property Administrator
Company: The Focus Group
Location: Cape Town
