Overview
Project Operation Coordinator Jobs in South Africa at Real Hires
Title: Project Operation Coordinator
Company: Real Hires
Location: South Africa
Be the Backbone of Operations. Keep Projects Moving. Keep Clients Informed.
We’re looking for a Remote Administrative Assistant who thrives in a fast-paced environment and brings structure, clarity, and momentum to every moving piece.
Your Mission
You are the bridge between teams, clients, and projects, making sure nothing slips, nothing stalls, and everything gets done.
What You’ll Do
- Manage all client communication across active projects
- Send daily updates, kickoff emails, scheduling notices, and follow-ups
- Keep clients informed with clear, timely, and professional communication
- Track project progress and maintain organized records
- Support the operations team with day-to-day administrative tasks
- Coordinate between team members, vendors, and clients
- Handle inbound and outbound calls with confidence and professionalism
- Follow up on open tasks and ensure nothing falls through the cracks
- Organize documentation and maintain company records
- Assist with system setup and file management
- Anticipate needs and take action before problems arise
What Success Looks Like
- Clients always know what’s happening, no confusion, no delays
- Projects move forward without constant follow-ups
- Communication is fast, clear, and reliable
- The operations team runs smoother because of you
Who You Are
- Fluent in verbal English with strong written communication skills
- Highly organized and able to juggle multiple priorities
- Tech-savvy (WhatsApp, ClickUp, video tools, and similar platforms)
- Self-driven and take ownership without needing constant direction
- Adaptable and calm under pressure
- Comfortable being on video calls most of the day
Bonus Points If You Have
- Experience in construction or trade-based industries
- Background in project management or operations support
- Basic bookkeeping knowledge (A/R, A/P, QuickBooks)
- Familiarity with tools like ClickUp, Procore, or similar
If you’re the kind of person who keeps everything organized, moving, and under control, we want you on our team.