Overview
Project Coordinator Jobs in South Africa at Future Teams
Title: Project Coordinator
Company: Future Teams
Location: South Africa
Description:
Our UK-based client is a leading supplier and installer of underfloor heating systems for new build developments across the UK. Established in 2003, they have built a strong reputation for delivering high-quality, energy-efficient heating solutions, with extensive experience and technical capability within the construction sector.
They are now looking for a Project Coordinator to join their Operations team. This role will work closely with a Project Manager, providing essential support throughout the full project lifecycle to ensure projects are delivered on time, within budget, and to a high standard. You will liaise with clients, site teams, subcontractors, and internal departments in a busy, fast-paced environment, helping to coordinate schedules, materials, documentation, and compliance requirements.
This is a remote position open to those living anywhere in South Africa.
Duties & Responsibilities
- Provide day-to-day support to the Project Manager(s)
- Create and issue project documentation, including Technical Submissions, client templates, and other project-related documents
- Compile Risk & Method Statements (RAMS)
- Manage document control processes
- Create purchase orders and reconcile invoices where applicable
- Track and manage the sending of underfloor heating (UFH) controls
- Arrange final UFH testing appointments and provide updates to clients
- Coordinate deliveries of materials and equipment
- Arrange labour and subcontractor attendance
- Support subcontractors with compliance requirements (e.g., Toolbox Talks)
- Manage incoming, outgoing, and internal communications
- Order materials and provide relevant compliance information (drawings, instructions, site information, etc.)
- Prepare quotations, variations, and sales orders where appropriate
- Liaise with internal departments (Finance, Project Coordination, etc.) and external stakeholders
- Work within departmental KPIs and ensure objectives are achieved within set timescales
- Monitor material usage to ensure projects remain within budget and quoted costs
- Provide excellent customer service to maintain a monthly NPS score target of 75%
- Carry out additional ad-hoc tasks as required by the Line Manager or Operations team
Skills, Experience & Requirements
- Minimum of 2 year’s experience in a similar coordination or project support role (construction industry experience preferred)
- Excellent written and verbal communication skills
- Strong numerical skills and commercial awareness
- Excellent organisational and time management abilities
- Ability to prioritise tasks and work effectively under pressure to meet deadlines
- Proactive, self-motivated, and able to work both independently and as part of a team
- High attention to detail with strong administrative capabilities
- Good IT and literacy skills, including working knowledge of Microsoft Outlook, Word, and Excel
- Keen to learn and committed to delivering high standards of customer service
- The ideal candidate must have the below experience:
Direct construction delivery experience, ideally within specialist subcontracting, M&E, plumbing/heating, housebuilding, or commercial fit-out environments
Strong project coordination level experience, including labour scheduling, material ordering, invoice and cost tracking, programme updates, and supporting Project Managers across multiple live sites
Excellent site-team communication, with confidence liaising with installers, site managers, suppliers, and clients to keep projects moving
Process-driven and highly organised, with the ability to work within evolving systems and help support a rapidly growing business
Experience in supply-and-install environments would be highly beneficial, particularly where coordination between procurement, warehouse/logistics, and site teams is key
Load Shedding
Applicants must be able to ensure they can maintain internet and power during UK office hours.
Please only apply if you meet the requirements and have the necessary experience.
Unfortunately, your application won't be considered if you don't meet the required skills and experience.