Overview
Programme Management Assistant Jobs in Cape Town, Western Cape, South Africa at ORIBI
Title: Programme Management Assistant
Company: ORIBI
Location: Cape Town, Western Cape, South Africa
Programme Management Assistant
EU CSO Programme | Cape Town
About Oribi
Oribi is a Cape Town-based social impact incubator supporting social entrepreneurs through skills development, funding access, and ecosystem building.
We are part of the PULSE Groupe SOS network, working globally to advance inclusive and sustainable development through entrepreneurship.
Role Purpose
The Programme Management Assistant supports the delivery of the EU CSO programme by ensuring strong coordination, implementation tracking, documentation, and operational follow-through across all programme activities.
This is a programme coordination role, supporting a complex donor-funded project — not a general administrative or personal support role.
Programme Context
The EU CSO programme strengthens civil society organisations in:
- green agri-food systems
- social entrepreneurship
- inclusive local economic development
Key components include:
- assessments & ecosystem mapping
- CSO recruitment & onboarding
- training & capacity-building
- incubation & subgrant support
- reporting & learning
Key Responsibilities
1. Programme Coordination & Tracking
- Maintain workplans, trackers, calendars, and action logs
- Track deliverables and flag risks or delays
- Coordinate meetings and ensure documentation and follow-through
- Manage structured filing and documentation systems
2. M&E & Assessment Support
- Coordinate fieldwork, assessments, and data collection
- Maintain participant databases and trackers
- Support data quality checks and reporting inputs
- Maintain audit-ready evidence folders
3. Stakeholder Coordination
- Maintain partner and stakeholder databases
- Coordinate communication, meetings, and follow-ups
- Track stakeholder deliverables and engagement
- Flag coordination risks
4. CSO Recruitment & Onboarding
- Support calls for applications and application tracking
- Conduct completeness checks and support evaluation processes
- Maintain selection records and audit trails
- Coordinate onboarding logistics and documentation
5. Training & Capacity-Building
- Coordinate participant registration and attendance
- Support training logistics and materials preparation
- Track participation and maintain training records
- Collate feedback and learning inputs
6. Incubation & Subgrant Support
- Maintain incubation schedules and trackers
- Coordinate coaching sessions and follow-ups
- Track deliverables and compliance requirements
- Support subgrant documentation and due diligence
7. Events & Logistics
- Support planning and coordination of events and workshops
- Coordinate logistics in line with Oribi processes
- Maintain registers, documentation, and evidence
- Support on-site coordination
8. Reporting & Compliance
- Maintain complete documentation for all activities
- Organise evidence for donor reporting
- Track outputs and milestones
- Support reporting preparation and audit readiness
9. Communication
- Coordinate routine stakeholder communication
- Maintain contact lists and communication logs
- Track responses and follow-ups
- Escalate issues where needed
Working Relationships
- Programme team (EU CSO)
- Operations and Finance
- Pulse and technical partners
- M&E experts and service providers
- CSOs and ecosystem stakeholders
Reporting Line
Reports into the EU CSO programme, supporting the Programme Manager, with close coordination with Operations and Finance.
Requirements
Minimum:
- Diploma/degree in relevant field
- 2–3 years’ programme/project coordination experience
- Strong organisational and documentation skills
- Strong written communication
- Proficiency in MS Office / Google Workspace
Advantageous:
- Donor-funded programme experience (EU preferred)
- M&E exposure
- Familiarity with tools (Airtable, SharePoint, Asana, etc.)
Competencies
- Strong organisation and attention to detail
- Reliability and follow-through
- Ability to manage multiple priorities
- Clear communication
- Stakeholder coordination skills
- Problem-solving mindset
Role Details
- Contract: 1-year fixed-term
- Salary: ZAR 15,000 – 18,000 (gross)
- Location: Cape Town (Workshop17, Tabakhuis, Paarl)
- Occasional travel required
How to Apply
Send CV + short cover letter to:
📧 [email protected] (Operations and Finance Director)
Cc: [email protected] (Programme Manager)
Subject: Programme Management Assistant – EU CSO