Overview
Programme Management Assistant: EU CSO Programme Jobs in Cape Town, Western Cape, South Africa at Hashtag Nonprofit NPC
Title: Programme Management Assistant: EU CSO Programme
Company: Hashtag Nonprofit NPC
Location: Cape Town, Western Cape, South Africa
- Oribi
Programme Management Assistant at Oribi
- Deadline:
15 May 2026
- Region:
Cape Town
- Salary:
ZAR 15,000 – 18,000 (gross)
- Type of employment:
Full time
Job Description
Programme Management Assistant: EU CSO Programme | Cape Town
- Contract: 1-year fixed-term
- Location: Cape Town (Workshop 17, Kloof Street); Occasional travel required
- Reporting Line: Reports into the EU CSO programme, supporting the Programme Manager, with close coordination with Operations and Finance.
- Working Relationships:
- Programme team (EU CSO)
- Operations and Finance
- Pulse and technical partners
- M&E experts and service providers
- CSOs and ecosystem stakeholders
Role Purpose
The Programme Management Assistant supports the delivery of the EU CSO programme by ensuring strong coordination, implementation tracking, documentation, and operational follow-through across all programme activities.
This is a programme coordination role, supporting a complex donor-funded project — not a general administrative or personal support role.
Programme Context
The EU CSO Programme Strengthens Civil Society Organisations In
- green agri-food systems
- social entrepreneurship
- inclusive local economic development
Key Components Include
- assessments & ecosystem mapping
- CSO recruitment & onboarding
- training & capacity-building
- incubation & subgrant support
- reporting & learning
Roles and Responsibilities
- Programme Coordination & Tracking
- Maintain workplans, trackers, calendars, and action logs
- Track deliverables and flag risks or delays
- Coordinate meetings and ensure documentation and follow-through
- Manage structured filing and documentation systems
- M&E & Assessment Support
- Coordinate fieldwork, assessments, and data collection
- Maintain participant databases and trackers
- Support data quality checks and reporting inputs
- Maintain audit-ready evidence folders
- Stakeholder Coordination
- Maintain partner and stakeholder databases
- Coordinate communication, meetings, and follow-ups
- Track stakeholder deliverables and engagement
- Flag coordination risks
- CSO Recruitment & Onboarding
- Support calls for applications and application tracking
- Conduct completeness checks and support evaluation processes
- Maintain selection records and audit trails
- Coordinate onboarding logistics and documentation
- Training & Capacity-Building
- Coordinate participant registration and attendance
- Support training logistics and materials preparation
- Track participation and maintain training records
- Collate feedback and learning inputs
- Incubation & Subgrant Support
- Maintain incubation schedules and trackers
- Coordinate coaching sessions and follow-ups
- Track deliverables and compliance requirements
- Support subgrant documentation and due diligence
- Events & Logistics
- Support planning and coordination of events and workshops
- Coordinate logistics in line with Oribi processes
- Maintain registers, documentation, and evidence
- Support on-site coordination
- Reporting & Compliance
- Maintain complete documentation for all activities
- Organise evidence for donor reporting
- Track outputs and milestones
- Support reporting preparation and audit readiness
- Communication
- Coordinate routine stakeholder communication
- Maintain contact lists and communication logs
- Track responses and follow-ups
- Escalate issues where needed
Minimum
Qualifications and Requirements
- Diploma/degree in relevant field
- 2–3 years’ programme/project coordination experience
- Strong organisational and documentation skills
- Strong written communication
- Proficiency in MS Office / Google Workspace
Advantageous
- Donor-funded programme experience (EU preferred)
- M&E exposure
- Familiarity with tools (Airtable, SharePoint, Asana, etc.)
Competencies
- Strong organisation and attention to detail
- Reliability and follow-through
- Ability to manage multiple priorities
- Clear communication
- Stakeholder coordination skills
- Problem-solving mindset
How to apply
Please send CV + short cover letter to:
- [email protected] (Operations and Finance Director)
- Cc: [email protected] (Programme Manager)
- Subject: Programme Management Assistant – EU CSO
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- Date posted:
29 April 2026
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