Overview
Procurement Consultant Jobs in Johannesburg, South Africa at Numata Business IT
Summary Of Role
Thepurposeof our procurement consultant role is to ensureclient satisfactionby delivering cost-effective, tailored technology products and services that align with Numatas Solution Stack and Best Practices. This role involves providing an integrated, end-to-end procurement service, encompassing sourcing, pricing, and delivery.
Responsibilities
The key responsibilities of the role will include, but not be limited to, those outlined below.
Duties and Responsibilities:
Conducting continuous research to understand pricing trends and adjust margins to remain competitive.
Prepare quotations for clients, ensuring that they are accurate and competitive.
Process Purchase Orders.
Ensure that delivery is on time by proactively following up with the supplier or courier and coordinate installations with the MSOC, providing them with sufficient notice.
Ensure that inventory invoicing is done in a timely and accurate manner.
Manage and monitor inventory levels and valuation.
Ensure that promotions are communicated to clients.
Manage internal inventory and procurement.
Manage partner/vendor rebate claims actively.
Communicate vendor training requirements to the EEO.
Stay informed on new hardware and software trends and technologies.
Manage relationships with hardware and software distributors and vendors.
Manage returns, credits, and disputes.
Actively search forupselling opportunitiesand upgrades throughout the customer base.
Stay abreast with product life cycles to ensure that our clients are not running any risks, for example, outdated end-of-life Operating Systems.
Assist clients with rental agreements.
Back Order Management
Requesting updated Back Order reports from each distributor to update the Back Order Report and saving it accordingly.
Notify the Procurement Team that the report is updated and confirm any orders that have been received, which can be released for delivery to the customer or which items can be cancelled.
Procurement Consultant to action all requests with the relevant supplier.
Order Logistics and Tracking
Order Tracking specifically when a customer confirms they have not received the order or if there is a potential issue with the order (e.g., delivered to the wrong address).
Reaching out to the relevant distributor to track the order and provide feedback to the Procurement Team or directly to the customer, as discussed with the Team.
Process Goods Receipt Voucher (GRV) in System once Supplier Invoice is Received
Monitor the designated mailbox daily for all new Supplier invoices.
Once an invoice has been received, move it to the system and:
Check that pricing (line item and total) matches the original Purchase Order (PO) sent to the distributor.
Insert the Supplier invoice number in the Vendor invoice field in the Purchase Order in the system.
Check line items on the PO against line items on the Invoice and partially GRV the Invoice if relevant.
Note:
Outstanding items should be added to the Back Order Report.
Once all checks are complete, the Supplier Invoice should be GRV’d in the system.
Generate Invoice to Customer
Generating invoices and sending it directly to the customer from the system (contact person as per what is loaded in the system).
Weekly Unprocessed Purchase Order Report.
Generate unprocessed report to see which Purchase Orders have not been processed.
Check this list against the Back Order reports …
Title: Procurement Consultant
Company: Numata Business IT
Location: Johannesburg, South Africa
Category: Business, Customer Service/HelpDesk
