Overview
Procurement Administrator Jobs in Johannesburg at Silvertree Capital (PTY) ltd
Procurement Administrator
Permanent full-time position at UCOOK
Working hours: 08h00 – 17h00 (Tuesday – Saturday)
Reports to: Procurement Manager
Location: Based in JHB (Midrand).
BUSINESS OVERVIEW:
UCOOK is the most established tech enabled dinner-kit delivery service in South Africa. We deliver perfectly-portioned, locally-sourced, fresh ingredients to our customer’s door – from farm-to-fork! We have been delivering nationwide since 2014. We have since grown into much more than a dinner-kit only business. Our range also includes frozen meals, desserts, wine and a market selection of pantry staples. UCOOK is part of the Silvertreebrands group of companies, which includes UCOOK, Faithful to Nature, SKOON. Skincare and Pet Heaven. Silvertreebrands focuses on building amazing customer experiences that are “Good for you, good for the planet.” We trust our employees with full accountability and autonomy from day one. This unique entrepreneurial and performance-driven culture enables us to achieve executional excellence. This role is ideal for a young and energetic person who is eager to learn and gain experience whilst being able to make meaningful contributions within a fast-growing company.
JOB OVERVIEW:
The role is responsible for assisting both the Procurement & Food Departments in weekly tasks such as updating pricing, loading menu SKUs, placing & following up on orders, among other tasks. This role requires that the candidate has strong organisational and computer skills, with the ability to take initiative and communicate effectively across functions. The Procurement Administrator needs to be results driven, have a keen eye for detail, and must be self motivated in their day to day.
ROLES AND RESPONSIBILITIES:
Acumatica (ERP System) Management:
Regularly update and maintain the ingredient database for all UCOOK products, including ingredients, vendors, and pricing.
Ensure accurate ingredient uploads and conduct thorough menu checks.
Cross-reference invoices and prices weekly to maintain accuracy.
Upload any price changes into the ingredient database in a timely manner.
Generate and manage transfer orders for the Procurement and Operations teams.
Place orders based on production and work instructions.
Process returns as needed, ensuring accurate documentation and follow-up.
Follow up on order statuses to ensure timely delivery according to agreed schedules.
Provide support in troubleshooting and resolving Purchase Order (PO) discrepancies and issues.
Administrative Support:
Update SKU prices and vendor information in Acumatica as required.
Keep the seasonality chart up to date and add new SKUs as necessary.
Send out forecasts to suppliers
Assist in the supplier onboarding process and maintain related documentation.
Address and resolve fi nance-related queries, including closing out credit notes and handling purchase order inquiries related to Procurement.
Food Safety
Raise and resolve non conformances with UCOOK suppliers
Refer and raise non conformances with UCOOK’s internal Food Safety Representatives where required
Follow up on unresolved Non Conformances with suppliers
Maintain and update the supplier food safety documentation database.
Weekly Deliveries Oversight:
Monitor and report on receivals, ensuring the accuracy of information in Purchase Orders and invoices
Collaborate with the buying team to resolve discrepancies in Purchase Orders.
Ensure clear and consistent communication within WhatsApp groups for team coordination.
Notify suppliers of shortages via WhatsApp and email, ensuring timely resolution.
Any other additional tasks requested as requested
KPI’s
Limited amount of Acumatica errors p/week.
Errors relating to pricing
Errors relating to ingredients uploaded to the menu
Errors relating to information on purchase orders
Errors relating to receipting of purchase orders
Ensuring the administration is done accurately and timeously
Creating SKUs
Updating and maintaining pricing
General administration relating to the Procurement department
Effective communication with stakeholders across business (Internal and external).
Professional, effective communication on WhatsApp, via email or telephonically.
Communicates the urgency of tasks and is able to ask for assistance where required
REQUIREMENTS
Matric
0-1 year experience in procurement (preferably FMCG/ retail)
– Eager to work and enthusiastic to develop personally and professionally – Strong administration skills – Strong numerical skills and attention to detail
Experience with an ERP or CRM system is preferred
– Working knowledge of food safety standards and quality assurance – Ability to work in a team-oriented environment while maintaining an individual workload – Good communication and interpersonal skills – Ability to take initiative with tasks and projects
Computer literacy with advanced Word and Excel skills
OUR CULTURE AND TEAM
Our values are, True Grit, People, Transparency, Ownership and, Pioneering
We’re close-knit and encouraging
We’re self-motivated and strive to see projects through to completion
We innovate as we grow
We encourage teamwork and participation
We’ve created a relaxed but professional working environment
We respect all people and cultures
We believe in keeping our team happy so that the work we produce is of the highest quality
BENEFITS
The opportunity to play a key role in one of South Africa’s most exciting startups, with growth, development, and support from senior staff.
Staff Discount for UCOOK meals & products
Retirement Annuity: The company offers a shared contribution plan where the company matches your contributions
Title: Procurement Administrator
Company: Silvertree Capital (PTY) ltd
Location: Johannesburg
