Overview
Podcast Operations Coordinator & Executive Assistant Jobs in South Africa at Cherry Assistant
Title: Podcast Operations Coordinator & Executive Assistant
Company: Cherry Assistant
Location: South Africa
We are hiring a Podcast Operations Coordinator & Executive Assistant for a founder-led company in the Healthcare & Media (Podcasting) industry. This is a Part-Time remote role for a United States based company. This role is ideal for someone who is highly organized, proactive, detail-oriented, tech-savvy, and an excellent communicator with strong discretion and confidentiality.
Key Responsibilities
- Email & Inbox Management: Triage and manage a high-volume inbox; draft, proof, and send professional correspondence.
- Podcast Guest Coordination: Manage the guest pipeline—outreach, booking, confirmations, calendar invites, reminders, day-of coordination, and post-episode follow-ups.
- Cross-Team Coordination: Collaborate directly with production teams (editing, post-production, design) to ensure assets, timelines, and deliverables stay on track.
- Calendar & Asset Management: Maintain and optimize the executive calendar to protect focus time; prepare guest briefs, episode folders, and track a simple content calendar.
- Administrative Support: Build and update simple SOPs, trackers, weekly status reports, and handle ad hoc research or light personal tasks as needed.
Required Qualifications
- 2+ years of experience in Podcast Coordination, Executive Assistant or Virtual Assistant supporting a founder or senior leader.
- Demonstrated experience coordinating podcast or media workflows (guest booking, scheduling, asset handoffs).
- Excellent written and spoken English with professional email etiquette and stakeholder communication skills.
- Strong organization, prioritization, and follow-through; ability to work within Pacific Time core hours.
Preferred Qualifications
- Hands-on collaboration with editors, producers, and designers in a content pipeline.
- Familiarity with US healthcare scheduling, forms, billing workflows, and HIPPA awareness.
- Ability to create light social media assets/clips and basic copyediting skills.
Required Skills & Tools
- Google Workspace: Gmail, Calendar, Drive, Docs, and Sheets (expert email/calendar management).
- Scheduling & Project Tools: Calendly, Zoom, Google Meet, Asana, and Trello.
- Content & Media Tools: Descript, Canva, or similar software.
- Forms & Payments: DocuSign, Jotform, Stripe, Square, and exposure to EHR/EMR systems.
Schedule & Pay
- Part-Time position; approximately 10 hours per week. Core hours will target 12:00 PM to 2:00 PM within the Pacific Standard Time (PST) time zone.
- This is a fully remote job for a United States (Pacific Time) based company.
- Pay ranges from R3200 to R4300 per month
- Annual raises, bonuses, confirmed holidays PTO, structured onboarding, and ongoing training.
System Requirements
- Internet speed of at least 20 Mbps upload and download
- Computer with a 2.4 GHz processor or higher
- 8 GB of RAM or higher
- Windows 10 or newer, or Mac OS X 10.10 or newer
- HD 720p webcam
- Headset with a microphone
Benefits
- Competitive pay rates.
- The company provides a US phone number and business email address.
- Enjoy the flexibility of working remotely, from home or any location of your choice.
- Eliminating commute time.
- Consistent work and direct collaboration with the founder, making a real impact.
- Stable work hours, predictable workload, and consistent pay.
- A supportive and inclusive work environment that values diversity and individual growth alongside a growing health and wellness program.
If you are a proactive, detail-driven professional who thrives in fast-paced media and wellness environments, we want to hear from you! Apply today to join a team and play a pivotal role in streamlining operations, connecting with inspiring podcast guests, and supporting the patient community.