Personal Assistant (Director)

Overview

Personal Assistant (Director) Jobs in Pretoria, Gauteng, South Africa at Morton Moore

Title: Personal Assistant (Director)

Company: Morton Moore

Location: Pretoria, Gauteng, South Africa

Our client, an established short-term insurance brokerage in Pretoria East, is seeking an experienced and highly organised Personal Assistant to support one of their Directors. The role requires a mature, discreet professional who is comfortable managing a demanding diary, competing priorities and confidential information with minimal supervision. This is a key support position within the business and would suit someone who takes genuine ownership of their portfolio.

Key Responsibilities

• Manage the Director’s diary, appointments and meeting schedule, resolving conflicting priorities proactively
• Act as the first point of contact for the Director, screening calls, correspondence and enquiries
• Manage the Director’s inbox, prioritising and flagging urgent matters for attention
• Prepare agendas, board and management packs, take minutes and follow up on action items
• Draft, format and proofread letters, reports, presentations and internal communications
• Coordinate internal and external meetings, including venue bookings, catering and logistics
• Arrange local and international travel, including flights, accommodation, itineraries and visas
• Process expense claims and invoices, and reconcile the Director’s credit card statements
• Maintain confidential filing systems for company, personal and HR-related documentation
• Liaise professionally with clients, insurers, service providers and internal staff on the Director’s behalf
• Track deadlines, deliverables and compliance dates on behalf of the Director
• Assist with the coordination of company events, functions and client entertainment
• Handle ad hoc personal administration for the Director as required
• Provide support to the broader management team where capacity allows

Requirements

Minimum of 3–5 years’ experience as a Personal Assistant or Executive Assistant supporting senior management or director level

Matric (Grade 12); a secretarial or office administration qualification advantageous

Advanced computer literacy in MS Outlook, Word, Excel and PowerPoint

Proven experience in complex diary management and travel coordination

Excellent written and verbal communication skills in English; Afrikaans advantageous

A high level of discretion and proven ability to handle confidential information

Strong prioritisation skills with the ability to remain composed under pressure

Ability to work independently, anticipate needs and take initiative

Valid driver’s licence and own reliable transport

Previous experience within financial services or insurance advantageous

Benefits

Our client is offering a market-related salary negotiable based on experience. The package includes:

• Annual performance-based bonus at the company’s discretion
• A stable, professional working environment with direct exposure to executive-level decision making