Overview
Personal Assistant Jobs in Cape Town, South Africa at Pepkor Speciality
Job title:
Personal Assistant
Job Location:
Western Cape, Bellville
Deadline:
April 03, 2025
Qualifications
A minimum of 5 years of experience as a personal assistant or personal executive reporting to Executive members is essential.
A relevant qualification in secretarial/personal assistant/office administration is required.
A Matric certificate or equivalent qualification is an important requirement.
Knowledge, Skills And Experience
Basic numerical skills, together with the ability to complete numerical reports/budgets accurately (as and when required).
Must be able to present themselves and the company in a professional manner.
A strong service orientation and excellent relationship-building and networking skills.
Communicate effectively at all levels both within, as well as outside the company.
Remain flexible, function under pressure and maintain a positive attitude and work performance in a variety of circumstances.
Excellent time management, planning, coordination and organizing skills.
A strong “sense of urgency” about everything they do.
Self-motivated, take responsibility and have a sense of pride in their work.
Be accurate, attention to detail and be reliable in meeting set deadlines.
Manage confidential information with the utmost discretion.
Innovative and show initiative.
Key Responsibilities
Provide administrative and clerical support and coordination to 3 Executive Managers and their respective departments.
Coordinate the calendar of events.
Receives and directs all incoming calls for 3 Executives, and manages messages and follow-ups.
Daily manage the diaries of direct Managers proactively, including conference room bookings, meetings, lunches, receiving of visitors, etc.
Prepare statistical reports, collate agenda items from various members of meetings, attend meetings and type up minutes for distribution.
Organizing functions/meetings and appointments etc.
Coordinating the venue and catering for respective functions.
Manages travel arrangements for respective departments.
Responsible for coordinating new supplier documents for loading onto the finance system.
Places company stationery orders for relevant departments.
Maintains a hard & soft copy of filing documents for Group committees (3-year budget plans, Investment committee etc.)
Dealing with and responding to correspondence and telephonic queries.
Compiling and distributing reports and/or presentations.
Providing a comprehensive administrative/office support service.
Relieve reception duties on an ad hoc basis.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Retail
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Title: Personal Assistant
Company: Pepkor Speciality
Location: Cape Town, South Africa
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration, Clerical)
