Overview
Payroll Administrator Jobs in City of Cape Town, Western Cape, South Africa at Tshinwelo Innovative Business Solutions [TIBS]
Title: Payroll Administrator
Company: Tshinwelo Innovative Business Solutions [TIBS]
Location: City of Cape Town, Western Cape, South Africa
Company Description
Tshinwelo Innovative Business Solutions (TIBS), established in 2015, specializes in delivering versatile, forward-thinking solutions that integrate traditional business methods with digital technologies. Our expertise spans business strategy advisory, supply chain management, business process management, and human capital management. We are dedicated to driving organizational efficiency, innovation, and sustainable growth. Our mission is to help businesses achieve exceptional performance by aligning strategy with practical, technology-enabled solutions.
Job Summary:
To manage the payroll function for both wage and salaried staff, ensuring timeous and accurate payments, statutory compliance, and effective reporting. The Payroll Administrator, a critical role in maintaining data integrity, supporting HR, and upholding employee trust through precise and confidential payroll management.
Duties and Responsibilities:
Payroll Administration
• Process weekly and monthly payrolls for wage and salaried employees accurately and
within deadlines.
• Validate time and attendance data, ensuring correct overtime, leave, and deductions.
• Distribute payslips and maintain payroll filing systems.
Onboarding & Exits
• Prepare and issue TCTC for new hires; collect and verify all documentation.
• Onboard new employees on Sage and process statutory registrations (UIF, Medical Aid,
Provident Fund).
• Manage terminations, including final pay, leave pay calculations, and exit documentation.
• Processing of provident fund and medical aid new entrants and terminations including
direct communication with the relevant funds for Wage employees.
Statutory & Compliance
• Provide accurate payroll information and supporting data for SARS, UIF, SDL, COIDA,
and Provident Fund submissions.
• Issue IRP5 certificates to all and Wage staff.
• Liaise with the National Textile Bargaining Council and ensure compliance certificate
is updated.
• Coordinate and respond to all audit and statutory queries (Department of
Employment & Labour, auditors, NTBC, etc.).
Reporting & General
• Prepare weekly, monthly and quarterly payroll reports and analytics for HR and
management (absenteeism, overtime, headcount).
• Generate ad hoc reports as required by management.
• Maintain accurate employee records and ensure data confidentiality at all times.
• Prepare, plan and execute long service awards and payments
• Support HR with annual increases and related administrative functions.
Qualifications and Experience:
• Tertiary qualification in Office Administration, Human Resources, Finance or relevant
field.
• 6–8 years of relevant payroll administration experience (manufacturing environment
advantageous).
• Sage system experience (including onboarding) is advantageous.
• Intermediate MS Office skills and experience with ERP systems Advanced MS Excel
proficiency (formulas, pivot tables, etc. Required).
• Working knowledge of statutory payroll deductions and related legislation (BCEA, Main
Agreement, PAYE, UIF, SDL, COIDA).
• Valid driver’s license and own vehicle preferred.