Overview

Payment Supervisor Jobs in Midrand, Gauteng, South Africa at ExecutivePlacements.com

Title: Payment Supervisor

Company: ExecutivePlacements.com

Location: Midrand, Gauteng, South Africa

Recruiter:

Ikwezi Mining (Pty) Ltd

Job Ref:

JHB000276/zm

Date posted:

Wednesday, May 13, 2026

Location:

Midrand, South Africa

SUMMARY:

To supervise and optimise the end-to-end creditors and payment function by ensuring accurate invoice processing,

timely vendor payments, effective vendor relationship management, ERP/SAP vendor master control, reporting,

reconciliations, and continuous process improvement while ensuring compliance with company policies and payment

deadlines.

POSITION INFO:

  • Invoice Auditing & Accuracy
  • Audit and verify supplier invoices for completeness, accuracy, correct approvals, pricing, VAT, and supporting

documentation.

  • Ensure 100% invoice audit accuracy before processing.
  • Identify and resolve invoice discrepancies timeously.
  • Discounts & Rebates Management
  • Capture and monitor supplier discounts, rebates, and negotiated payment terms accurately.
  • Ensure all applicable discounts are claimed within agreed timelines.
  • Vendor Payments Management
  • Ensure timely processing of vendor payments in accordance with approved payment terms.
  • Prepare and manage payment batches and payment advices.
  • Ensure payment accuracy aligns with approved vendor reconciliations.
  • Creditors Team Supervision
  • Monitor creditors team performance against deadlines and service standards.
  • Track turnaround times and responses to vendor and internal queries.
  • Provide support, guidance, and performance feedback to creditors clerks.
  • Vendor Relationship Management
  • Liaise with vendors regarding account queries, payment issues, and reconciliations.
  • Align supplier credit limits and ensure prompt query resolution.
  • Maintain positive supplier relationships to ensure uninterrupted supply.
  • Vendor Master Administration
  • Act as custodian of the vendor master database.
  • Oversee vendor onboarding, updates, maintenance, and approvals within ERP and SAP systems.
  • Ensure vendor information is accurate, compliant, and up to date.
  • Payment Schedule Management
  • Prepare and present consolidated monthly payment schedules for all entities.
  • Ensure payment schedules are circulated for approval by the 25th of each month.
  • Vendor Ageing & Debit Balance Control
  • Ensure vendor ageing does not exceed 30 days unless formally approved.
  • Monitor, investigate, and resolve debit balances.
  • Circulate monthly ageing and debit balance reports.
  • Processing Time Management
  • Track invoice processing and payment turnaround times.
  • Reduce processing cycle times to less than 2 working days.
  • Monitor Purchase Approval (PA) processing times from creation to approval.
  • PA Tracking & Reporting
  • Prepare monthly reports highlighting PA approval delays.
  • Escalate long outstanding approvals to management.
  • Reconciliations & Tracking
  • Track invoices processed, PAs completed, and reconciliations performed per creditors clerk.
  • Ensure monthly vendor reconciliations are completed accurately and timeously.
  • Ensure zero unresolved balances on reconciliations.
  • Payment Accuracy & Compliance
  • Ensure payment advices are accurate and aligned to approved reconciliations.
  • Maintain compliance with company financial controls and policies.
  • Automation & Process Improvement
  • Drive automation initiatives within the creditors and payment process.
  • Identify opportunities to reduce processing time, cost, and manual intervention.
  • Reporting & Communication
  • Prepare, circulate, and track the following reports timeously:
  • Vendor onboarding, credit application, and credit limit status reports
  • Vendor balances and reconciliation reports
  • Payment advice processing reports
  • Open PA reports
  • Debit balance reports (circulated every Monday)
  • Self KPI assessment reports
  • Advance & Urgent Payment Tracking
  • Track all advance payments and ensure resolution within 7 days after material delivery.
  • Monitor urgent payment requests and provide feedback within 1 working day.
  • Training & Development
  • Train and mentor creditors clerks on processes, systems, compliance, and best practices.
  • Support continuous skills development within the team.
  • Ad Hoc Duties
  • Perform additional duties and finance-related tasks as required by management.
  • Key Performance Indicators (KPIs)
  • 100% invoice audit accuracy
  • Vendor ageing maintained within 30 days
  • Monthly payment schedules circulated by the 25th
  • Invoice/payment processing turnaround below 2 working days
  • Timely completion of vendor reconciliations
  • Reduction in unresolved debit balances
  • Response time to urgent payment requests within 1 working day
  • Resolution of advance payments within 7 days
  • Accurate and timely reporting circulation
  • Continuous process automation improvements

Minimum Requirements

Qualifications:

  • Diploma or Degree in Finance, Accounting, Bookkeeping, or related field
  • Experience
  • Minimum 5 years’ experience in Accounts Payable / Creditors environment
  • Minimum 2 years supervisory experience
  • Experience working on ERP systems and SAP essential
  • Skills & Competencies
  • Strong reconciliation and auditing skills

Advanced Excel and reporting skills:

  • Strong knowledge of creditors and payment processes
  • Attention to detail and high level of accuracy
  • Strong communication and vendor management skills
  • Deadline driven and highly organised
  • Problem-solving and analytical ability
  • Leadership and team management capability
  • Systems Knowledge
  • SAP
  • ERP systems
  • Microsoft Excel (Advanced)

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