Operations Co-ordinator

Overview

Operations Co-ordinator Jobs in Cape Town, Western Cape, South Africa at ExecutivePlacements.com

Title: Operations Co-ordinator

Company: ExecutivePlacements.com

Location: Cape Town, Western Cape, South Africa

Recruiter:

IT Naledi Solutions

Job Ref:

CPT000121/MF

Date posted:

Monday, March 16, 2026

Location:

Cape Town, South Africa

SUMMARY:

Join the team at Barefoot Cyber!

Barefoot Cyber is a partner at IT Naledi Solutions.

If you're ready to take the next step in your career, we'd love to hear from you: [email protected]

See below for details on this exciting opportunity:

The Operations Co-ordinator is responsible for ensuring the smooth and efficient functioning of the office environment while supporting key operational, administrative, financial, and bid‑related processes. The role ensures a professional, welcoming workspace, effective time management, and reliable support across events, projects, and cross‑functional teams.

The ideal candidate is organized, proactive, detail‑oriented, and capable of managing multiple responsibilities in a fast‑paced environment.

This is an office-based role for 5 days a week in our Century City office.

We need a reliable person that wants to form part of a growing team.

POSITION INFO:

Key Responsibilities

Office Management

• Ensure the office is always “visitor ready,” maintaining a clean, orderly, and professional environment.
• Maintain an updated shopping list of office necessities and monitor stock levels.
• Order office supplies weekly or as needed to ensure operational continuity.
• Act as the primary liaison with the landlord for all building and maintenance matters.
• Ensure the organization maintains appropriate and up‑to‑date insurance (general, office contents, liability, etc.).
• Maintain an up‑to‑date supplier list and ensure all vendors meet company requirements.
• Answer and manage incoming external phone calls, directing queries appropriately.

Operations Support

• Support daily operational workflows and processes to ensure business efficiency.
• Collaborate with internal teams to ensure seamless day‑to‑day operations.

Project & Event Planning

• Support or lead project coordination, including task tracking, timelines, and deliverables.
• Plan, organize, and execute internal and external events, meetings, workshops, and functions.

Administrative Support

• Take formal minutes during meetings and ensure accurate, timely distribution.
• Assist with documentation, filing, scheduling, and general administrative duties.

Bid Administration (New)

• Assist in the preparation, compilation, and submission of bids, proposals, and tender documents.
• Coordinate with internal stakeholders to gather required documentation and ensure compliance with bid requirements.
• Maintain a repository of bid templates, documentation, and submission schedules.
• Track bid progress, deadlines, and outcomes.

Financial Administration

• Assist with basic financial tasks such as invoice processing, supplier payments, and expense tracking.
• Help maintain financial records and support reconciliation of operational expenses.
• Liaise with the Operations Manager to ensure timely submission of documentation and adherence to financial processes.

Skills & Competencies

• Strong organizational and time‑management skills
• Excellent communication and interpersonal abilities
• High attention to detail and proactive problem‑solving
• Ability to multitask and adapt to changing priorities
• Professional phone etiquette
• Basic project coordination abilities
• Strong administrative accuracy and consistency

Preferred Experience

• Previous experience in office management, administration, or operations
• Experience coordinating events or projects
• Experience in bid/tender administration (advantageous)
• Basic financial administration or bookkeeping exposure
• Familiarity with insurance and facilities coordination

POPIA DISCLAIMER

By sending your CV to the above-mentioned e-mail address, you agree to:

• The processing of your personal information and sharing it with third parties for verification.
• The exercising of your rights provided for by POPIA.
• To acknowledge that IT Naledi Solutions (Pty) Ltd will keep the record of your personal information confidential