Overview
Office Support Jobs in Cape Town, South Africa at Empower Talent
Job Title:
Office Support
Location:
Cape Town
Number of Positions: 1
Work Environment:
HybridWork Environment
About the Role:
Our client is seeking twodynamicindividuals to join their team in the position of Office Support. We are looking for proactive and detail-oriented candidates with experience in office administration and facilities management. This role offers an opportunity to contribute to the smooth operation of the office, manage key services, and play a vital role in ensuring the health, safety, and operational efficiency of the office.
Responsibilities:
Service and Maintenance Coordination:
Coordinate and monitor the servicing of contingency resources for the Regional Office.
Ensure fire aid and firefighting training sessions are scheduled and attended.
Maintain records of attendance registers for all conducted training.
Schedule and coordinate emergency evacuation exercises, keeping roll call registers up to date.
Refill and update first aid boxes as required.
Ensure regular servicing and maintenance of fire extinguishers and other office safety equipment.
Conduct regular inspections of facilities and maintain relevant security-related registers.
Manage monthly meetings for facilities, security, and administrative updates, keeping minutes and action points.
Health And Safety Compliance:
Post appropriate Occupational Health and Safety Act notices and other required legislation on office walls.
Adhere to all allocation processes and ensure proper office maintenance (air conditioning, lighting, plumbing, etc.).
Assist with risk management, ensuring compliance with the Agency’s Risk Management Strategy.
Update and manage a risk register reflecting all office operations and assets.
Assess and mitigate risks and assist in implementing corrective actions for identified hazards.
Participate in risk-based training and report on any incidents to the Manager:
Facilities and Security.
Facility Management & Administrative
Duties
:
Ensure all facilities are well-maintained and in good working order.
Monitor and report on health and safety issues, cleaning staff, security personnel, and general facilities upkeep.
Prepare and submit monthly reports on facilities inspections (e.g., air conditioners, physical building conditions, CCTV, fire extinguishers, etc.).
Maintain business continuity plans related to office safety and ensure compliance with required services.
Required Experience &
Qualifications:
Minimum 2 years’ experience as an Office Administrator with exposure to facilities management.
2 years of supervisory experience.
Sectorial Diploma, Diploma in Business Administration/Management, or an equivalent qualification.
Familiarity with Occupational Health and Safety Act and related policies and procedures.
Experience in managing service providers for maintenance processes.
Knowledge of Supply Chain Management processes.
Technical
Skills:
Strong computer literacy and the ability to use variouscommunication/meeting platforms.
End-user computing skills required.
Soft Skills:
Coordination, Interpersonal,Communication, and Organizing skills.
Strong numeracy, negotiation, and supervisory skills.
Proactive attitude andattention to detail.
Internal Relationships:
Collaborate with all divisions and units that link to the facilities and security unit.
Establish and maintain strong relationships with internal staff …
Title: Office Support
Company: Empower Talent
Location: Cape Town, South Africa
Category: Administrative/Clerical, Management
