Overview
Office Coordinator Jobs in Johannesburg, Gauteng, South Africa at Pangea Professional Services
Title: Office Coordinator
Company: Pangea Professional Services
Location: Johannesburg, Gauteng, South Africa
Position Overview
The Administrative Coordinator at Pangea Professional Services plays a pivotal role in streamlining office operations and supporting executive management. This position requires excellent organizational skills and the ability to multitask effectively in a fast-paced environment. As an Administrative Coordinator, you will be responsible for day-to-day administrative tasks, improving office efficiency, and assisting in project management activities.
Key Responsibilities
Provide executive support by managing schedules, arranging meetings, and coordinating travel logistics
Prepare and edit reports, presentations, and other documents as needed
Act as the primary point of contact for internal and external communications
Assist in project management by tracking deadlines and ensuring stakeholders are informed of progress
Organise and maintain office filing systems and databases, ensuring accurate and up-to-date records
Manage office supplies inventory and coordinate maintenance for office equipment
Support the team in other administrative tasks as assigned to enhance overall productivity
Health and Safety Responsibilities
: In addition to your administrative duties, you will also play a key role in ensuring a safe and healthy work environment. This includes:
Implementing and maintaining health and safety policies and procedures
Conducting regular safety inspections and risk assessments
Coordinating health and safety training sessions for staff
Ensuring compliance with all relevant health and safety regulations
Responding to and addressing any health and safety concerns or incidents promptly
Your commitment to health and safety will help create a secure and productive workplace for all employees.
Requirements
Education and Experience Requirements
High school diploma or equivalent; an associate or bachelor’s degree in business administration is preferred
3-5 years of experience in an administrative role, preferably in a corporate environment
Technical Skills
Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
Experience with project management tools and CRM software
Ability to learn new software and tools quickly
Personal Attributes
Excellent interpersonal and communication skills, both written and verbal
Strong organizational and time management skills with a high level of attention to detail
Ability to work independently and collaboratively within a team
Proactive problem-solving skills and adaptability to changing priorities
Professional demeanor and a customer-focused attitude
