Overview
Office Assistant/Part-time Jobs in Cape Town, South Africa at Vera Solutions
Position: Office Assistant (Part-time)
Location:
Cape Town (Claremont)
Part-time: 20 hours per week on average
Annual Base Salary: R208 300
Check out our values-driven benefits below!
Join ourinnovative, global team using technology to transform the way the social sector engages with data. We run on passion, blendingdiverseskill sets and experiences with a collective mission to help organizations tackle challenges and achieve greater impact. We encourage all staff to push their own boundaries and drive the company inexcitingnew directions.
Position Overview
The Office Assistant’s primary focus will be to establish office procedures to ensure maximum efficiency and an energizing,supportive environment. You will be responsible for monitoring and coordinating maintenance services, overseeing facilities, and managing office space and utilities. The Office Assistant will also be responsible for managing the office budget, handling legal documentation, processing lease renewals, and overseeing insurance matters.
We’re looking for someone who demonstrates strong organizational and planning skills. The ideal candidate will have a positive and supportive attitude, and excellent written and verbalcommunication skills. We want someone with a demonstrated ability to coordinate competing priorities withprofessionalismand enthusiasm.
Primary Responsibilities:
Facilities / Maintenance
Monitor and coordinate all maintenance services (internet, air conditioning, security, etc.) including preventive/periodic maintenance checks
Determine the need for repairs or renovations based on regular inspections (overall office area, laptops, monitors, furniture, etc.)
Supervise Vera’s facilities staff (cleaning, technicians, etc.)
Source vendors or approach Landlord for repairs
Handle all preventive maintenance tasks (e.g. pest control, fire extinguishers)
Respond to office related emergencies in a timely manner (this may require occasionally working off-hours)
Manage Vera’s office space (setting-up workstations, waste disposal, security items, etc.)
Monitor the utilities monthly inspections (meter readings)
Monitor office mail
Administrative
Manage the office budget (including utilities consumption)
Handle insurance-related tasks (policy renewal, invoicing surveys, documentation, etc.)
Execute monthly expense report related to credit card expenditures
Process the office lease renewal with the property owner (Landlord)
Asset / inventory management
Oversee equipment repairs (laptops, monitors, furniture, etc.)
Ensure that all billing and invoices related to facilities and insurance are accurately processed and made available to the Finance department (Accounts Payable team)
Procurement
Procure weekly office supplies, such as snacks, based on inventory levels and demand, and ensure proper storage of all items
Purchasenew equipment(such as laptops, monitors, electrical devices, etc) followed by installation when required
Purchase cleaning / stationary supplies (monthly)
General
Oversee the Health and Safety policies, procedures and local surveys in compliance with local legislation
Create and update document that defines “Office General Rules/Guidance for Staff”
Reception tasks (visitor’s management including pertained budget/approvals)
Organize company events
Welcome new hires on first day and inform new hires about office guidelines and rules
Maintain apositive workingrelationship with the pr…
Title: Office Assistant/Part-time
Company: Vera Solutions
Location: Cape Town, South Africa
Category: Administrative/Clerical
