Overview
Office Administrator Jobs in Cape Town, Western Cape, South Africa at Pathfinders Consulting Pty Ltd
Title: Office Administrator
Company: Pathfinders Consulting Pty Ltd
Location: Cape Town, Western Cape, South Africa
Are you an organized, proactive, and energetic individual looking to take the next step in your administrative career? My Client is seeking a Skilled Office Administrator to join our dynamic Operations team. This position plays a pivotal role in ensuring the day-to-day smooth functioning of the office. The successful candidate will be responsible for debtor collections, office administration, and ensuring optimal support to internal departments and external clients.
What We’re Looking For:
You have a knack for
multi-tasking
, a passion for
people
, and an eye for
detail
. You thrive in a
fast-paced office environment
, and your
administrative and accounting support skills
are second to none
Key Responsibilities:
Administrative Support
Provide clerical support and ensure a well-maintained and organized office environment.
Maintain structured filing systems and document repositories (physical and electronic).
Ensure all office equipment is functional and maintained.
Debtors & Financial Administration
Oversee debtor collections and maintain accurate records of accounts receivable using Xero.
Follow the full Accountability Process for overdue clients and escalate where necessary.
Monitor deposits, petty cash, and reimbursements; ensure proper documentation and reconciliations.
People & Meeting Coordination
Track staff attendance, leave forms, absenteeism, and late arrivals.
Schedule internal and client meetings (physical and virtual), including calendar invites and room bookings.
Support internal training, SEESA arrangements, and webinar participation.
Document & Agreement Handling
Monitor, prepare, and track retainer agreements including proposals and debit instructions.
Handle submission of annual returns (CIPC) and maintain client records on M-Files.
General Office Support
Handle ad-hoc administrative tasks for the Director, Operations Manager, and Sales department.
Manage office supplies, liaise with suppliers, and ensure timely procurement of stationery and consumables.
Support finance and sales team in processing payments and client communication.
Requirements
Diploma or relevant tertiary qualification in Office Administration.
Minimum 3 years’ experience in business administration, office management, or accounting support.
Strong command of Microsoft Word, Excel, and Outlook.
Fluent in English and Afrikaans – verbal and written.
Skills and Competencies Required:
Excellent planning, organizational, and time management abilities.
Ability to handle confidential information with discretion and trust.
Strong interpersonal, communication, and conflict resolution skills.
Calm and level-headed in high-pressure environments.
High emotional intelligence (EQ) and adaptability.
Friendly, presentable, and professional demeanor with exceptional telephone etiquette.
