Key Accounts Administrative Assistant

Overview

Key Accounts Administrative Assistant Jobs in City of Cape Town, Western Cape, South Africa at GLS Supply Chain Equipment

Title: Key Accounts Administrative Assistant

Company: GLS Supply Chain Equipment

Location: City of Cape Town, Western Cape, South Africa

GLS Supply Chain Equipment is looking for a talented Key Accounts Administrative Assistant to join our team.

This role is based in Kraaifontein, Cape Town.

Company Description

GLS is a leading provider of Supply Chain Equipment and related services. We are a competitive, innovative, and empowered South African business operating with a global presence. We pride ourselves on delivering high-quality, efficient, environmentally friendly, and sustainable solutions to our clients.

Purpose of the Role

The overall objective of the Key Accounts Administrative Assistant is to provide administrative and organisational support to the Sales and Commercial team. The Key Accounts Administrative Assistant ensures smooth office operations by managing administrative tasks, coordinating office activities, and supporting staff. 

Key accountabilities

Administrative Support:

·      Manage emails, calls, and correspondence

·      Assist with quotations, onboarding of clients, and reviewing contracts to speed up the sales cycle

·      Prepare reports, documents, and presentations

·      Handle confidential information with discretion

 

Calendar & Schedule Management:

·      Organize meetings, appointments, and events

·      Take minutes in meetings and distribute them to the relevant stake holders

·      Coordinate travel arrangements (flights, hotels, visas, etc.)

·      Send out reminder to the team of important deadlines

 

Task & Project Management:

·      Assist with resolving outstanding payments, contract queries, and order tracking to reduce bottlenecks

·      Liaise with clients and internal stakeholders to ensure operational efficiency

 

Communication & Coordination:

·      Draft and proofread correspondence

·      Respond to client queries and provide order updates to promote client engagement

·      Maintain a professional image on behalf of the GLS and the Sales team

Requirements

·      Tertiary degree in BCom Marketing or Logistics or a related field

·      Computer Literacy (MS Office)

·      Previous administrative experience will be advantageous