Overview
General Litigation Secretary Jobs in Johannesburg North, South Africa at ARCS
Location: Johannesburg North
General Litigation Secretary (Dispute Resolution) Location: Sandton, Gauteng
Employment Type: Permanent
Work Arrangement: On-site
Salary: R40,000 – R54,000 CTC per month
Introduction An established professional services environment is seeking an experienced Litigation Secretary to provide high-level secretarial, administrative and practice support to a team of legal professionals.
The successful candidate will have substantial experience within a litigation environment, strong knowledge of High Court processes, excellent document management skills and the ability to manage multiple matters and competing priorities with a high degree of accuracy and confidentiality.
This is a demanding role suited to a highly organised, detail-oriented professional who is comfortable working under pressure and supporting multiple legal professionals simultaneously.
Duties & Responsibilities
- Provide comprehensive secretarial and administrative support within a litigation environment.
- Perform accurate dictaphone and copy typing of legal and professional documents.
- Type, format, proofread and collate notices, pleadings and related legal documentation.
- Assist with the preparation, amendment, formatting and finalisation of legal documents.
- Incorporate amendments into documents and verify that all changes have been correctly implemented.
- Attend to the issuing, uploading, sorting and management of pleadings.
- Organise and maintain electronic court files using Court Online and Case Lines.
- Prepare and maintain resource, counsel and client files.
- Open new matters and assist with the onboarding and administration of new clients.
- Manage professional diaries, appointments, telephone calls and messages.
- Monitor and screen incoming emails and prepare draft responses where required.
- Provide general office and professional administrative support.
- Accurately capture and maintain professional timesheets.
- Prepare pre-bills and billing memoranda and assist with client billing processes.
- Monitor outstanding accounts and assist with debtor management and collections in conjunction with the accounts function.
- Manage and follow up on FICA documentation and outstanding compliance requirements.
- Liaise professionally with clients, counsel, presiding officers, experts and external service providers as required.
- Provide administrative support on large and complex litigation matters.
- Assist with the preparation and coordination of tender submissions and presentations.
- Maintain strict confidentiality and ensure all documentation and information are handled appropriately.
- Prioritise and manage multiple matters and deadlines effectively.
Requirements
- Matric is essential.
- A Legal Secretarial Diploma, Secretarial Diploma or Paralegal qualification will be advantageous.
- 7+ years’ experience as a Legal Secretary within a litigation department.
- Experience in High Court litigation, particularly motion proceedings.
- Excellent proficiency in Microsoft Word and Excel.
- Sound working knowledge of Court Online and Case Lines.
- Experience in a large professional or legal services environment is advantageous.
- Proven experience supporting multiple legal professionals simultaneously.
- Strong knowledge of legal terminology and litigation processes.
- Experience with Aderant Expert/CMS or a comparable legal accounting/practice management system.
- Experience with File Site or a comparable document management system.
Title: General Litigation Secretary
Company: ARCS
Location: Johannesburg North, South Africa
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