Overview
FINANCE AND ADMIN OFFICER Jobs in South Africa at Palladium Group, Inc.
FINANCE AND ADMIN OFFICER
Company Overview
Palladium is a global company working to design, develop and deliver positive impact on the lives and livelihoods of people around the globe; broaden access to health, water, power, and infrastructure; build enduring, sustainable, and transformative institutions and market systems to address global challenges; and conserve the natural world. We operate in over 90 countries and have a workforce of 3,000 talented, motivated, and diverse staff of all religions, races, languages, and gender identities
Our Americas’ business team has brilliant and passionate colleagues working in Asia, Africa, Europe, the Middle East, and North and South America as well as the Caribbean, fulfilling projects and assignments for clients from institutions, corporations, governments, and foundations based in the Americas.
Project Overview
Palladium’s is seeking a FINANCE AND ADMIN OFFICER for the EpiC project in South Africa.
Meeting Targets and Maintaining Epidemic Control (EpiC) is a global project funded by the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) and the U.S. Agency for International Development (USAID). EpiC is dedicated to achieving and maintaining HIV epidemic control over a five-year period of performance from April 15, 2019 to December 30, 2027. EpiC is led by FHI 360 with core partners Population Services International (PSI), Palladium Group and Right to Care.
The PEPFAR-funded EpiC project in South Africa, working through Palladium, is providing support for to the Government of South Africa’s supply chain management and operations.
Location: South Africa
Scope of Work
The role will provide financial and administrative services in order to ensure efficient, effective, and accurate financial and administrative services for EpiC project in South Africa. S/he will be responsible for providing administrative, communications, event, requisition, writing, and procurement support to the project. The successful candidate should be detail oriented, organized, and proactive. He/she should also be able to apply creative thinking in problem solving and executing daily activities.
Key Responsibilities
The F&A Officer will be responsible for maintaining Guidehouse financial integrity, preparing financial reports efficiently and in accordance with Federal Acquisition Regulations (FAR) and Generally Accepted Accounting Principles (GAAP).
Complete project travel coordination.
Prepare Monthly bank reconciliations.
Prepare Monthly VAT Reports.
Prepare payment vouchers and manage suppliers (including staff claims and reimbursement)
Prepare procurement packs in accordance with USAID regulations and policies.
Maintain a proper filing system at all times for the finance and operations department.
Provide coordination support between operations team and technical teams.
Overseeing general office operation
Purchasing office supplies and equipment and maintaining proper stock levels.
Maintaining the office condition and arranging necessary repairs.
Requirements:
Qualifications
A Bachelor’s Degree/National Diploma or equivalent NQF level 7 qualification in Finance, Business and Project Administration is required. .
Work Experience
3 – 5 years’ work experience in a similar role for a minimum 3 years required.
Previous work experience in USAID Funded projects an advantage.
LANGUAGE
Excellent command of the English language, including both verbal and written skills, is essential.
Core Competencies
Problem solving and structured thinking skills.
Detail and outcomes oriented.
Experience in project management is preferred.
Familiarity with relevant legislation including USAID Financial Rules and Regulations, USAID financial Management Principles.
Ability to interpret and implement company policies and procedures
Ability to maintain and manage vendor relationships
Experience with coordinating travel arrangements
Understanding of bookkeeping (including VAT Act), Bank reconciliation, and accounts payable functions.
Planning, organisational, time management and administrative skills.
Ability to work well both independently or when functioning as part of a broader team.
Computer literate in the full Microsoft Office Suite with intermediate level proficiency in Excel, Word and PowerPoint.
AMENDMENTS TO JOB DESCRIPTION
Management reserves the right to make changes and alterations to this job description, after due consultation with the job holder.
Title: FINANCE AND ADMIN OFFICER
Company: Palladium Group, Inc.
Location: South Africa
