Overview
Facilities and Workforce Specialist Jobs in Johannesburg Metropolitan Area at PPS
Title: Facilities and Workforce Specialist
Company: PPS
Location: Johannesburg Metropolitan Area
Job Description,
Role Purpose
The Facilities Specialist is responsible for procurement execution, supplier governance, and custodianship of key organisational registers, including service providers, contracts, leases, and Business Continuity Plans (BCP).
The role ensures compliant sourcing, full contract coverage, accurate and audit-ready records, and effective management of facilities operations. It further provides procurement advisory to internal stakeholders and supports cost optimisation through sound commercial and basic financial analysis.
Working Conditions
- Office-based with oversight of 7 Anerley Road.
- Regular interaction with internal stakeholders and service providers.
, Requirements,
Qualifications
- Diploma or Degree in Facilities Management, Procurement, Supply Chain, Finance, or related field.
Experience
- 3–5 years’ relevant experience in facilities, procurement, or contract administration.
- Exposure to financial processes such as budget tracking and invoice verification is advantageous.
Competency Profile – Behavioral
- Deadline Driven
- Communication Skills
- Interpersonal Skills
- Resilience under pressure
- Conflict Resolution
- Negotiation and Influencing
- Presentation Skills
- Decision Making
Competency Profile – Technical
- Business Acumen
- Report Writing
- Project Management
- Analytical Skills
- Stakeholder Management
, Duties and Responsibilities,
Key Responsibilities
- Procure goods and services for Facilities and PPS Short-Term Insurance in line with procurement policies.
- Manage procurement processes, including RFQs/RFPs, quotation evaluation, and requisition tracking.
- Maintain an accurate Service Provider Register with complete supplier data and compliance validation.
- Maintain a complete Contract Register and ensure all suppliers have valid signed contracts.
- Provide procurement advice and support supplier negotiations and contract finalisation.
- Monitor supplier performance against SLAs and support continuous improvement initiatives.
- Maintain a Group Lease Register with accurate data, monthly reporting, and expiry tracking.
- Maintain a central BCP register ensuring full coverage, annual review, and sign-off.
- Manage facilities operations at 7 Anerley Road, including issue tracking and resolution.
- Apply basic financial principles including cost analysis, budget tracking, and invoice verification.
- Prepare accurate, audit-ready reports across procurement, contracts, leases, and BCP.
Key Performance Indicators
- Complete and accurate Service Provider Register.
- 100% contract coverage across all suppliers.
- Timely and compliant procurement delivery.
- Supplier performance aligned to SLAs.
- Accurate lease register with no missed expiries.
- Full BCP coverage with approved plans.
- Timely resolution of facilities issues.
- Procurement aligned with budget and cost controls.