Export, Customs & State Vet Administrator

Overview

Export, Customs & State Vet Administrator Jobs in Gqeberha, South Africa at Staff Solutions

Location: Gqeberha

Minimum Qualifications and Experience:

• Education:

  Matric (Grade 12) required. A Diploma or Degree in Logistics, Supply Chain Management, International Trade, Business Administration, or a related field is highly advantageous.

• Experience:

  Minimum 3–5 years of hands-on experience in export coordination, customs administration, international logistics, or freight forwarding.

• Commodity Knowledge:
  Direct experience handling cold chain logistics, frozen food products, or agricultural commodities is highly preferred.
• Regulatory Familiarity:
  Proven experience interacting with and securing certifications from South African trade and agricultural regulatory authorities:

o DALRRD / DARD (Department of Agriculture, Land Reform and Rural Development)
o BMA (Border Management Agency
o NRCS (National Regulator for Compulsory Specifications)
o PPECB (Perishable Products Export Control Board)
o SARS (South African Revenue Service – Customs division)

Technical Skills:

• Proficiency in the Microsoft Office Suite with intermediate to advanced Excel skills.
• Experience with Syspro or similar ERP enterprise software is highly advantageous.
• Deep understanding of Incoterms (2020), international shipping practices, and freight forwarding operations.

Soft Skills:

• Problem-Solving:
  Strong problem-solving aptitude to quickly identify, troubleshoot, and resolve complex border and clearance bottlenecks.
• Attention to Detail:
  High precision and methodical approach to managing complex compliance documentation, permits, and financial entry lines.
• Communication & Relationships:
  Excellent verbal and written communication skills. Ability to build and maintain professional relationships with state vets, external authorities, and internal traders.
• Execution & Structure:
  Organized, structured, and capable of managing multiple strict deadlines and tasks under minimal supervision.
• Negotiation:
  Strong interpersonal and negotiation skills for liaising with transporters and clearing agents regarding freight rates and service level terms.

Main Duties/Key Results Areas:
1. Customs & Clearing Administration

• Entry Processing:
  Check, print, and compile clearing instructions and draft entries for formal sign-off by the Customs Manager.
• Incoterm Verification:
  Review contract Incoterms to accurately request freight, local cartage, and/or Ex-Works (EXW) charges for precise customs valuation.
• Document Management:
  Upload completed trade, border, and clearing documents to the central document dashboard, ensuring correct archival in digital and physical files.
• Dashboard Upkeep:
  Actively update bond statuses, entry releases, and other critical clearance timelines on the logistics dashboard.
• Ex-Bond & Releases:
  Request Ex-Bond entries from clearing agents and distribute approved releases to the relevant cold storage facilities and internal departments immediately.
• Letter of Authority (LOA):
  Arrange and format LOAs onto company letterheads with the legal department, securing authorized signatures and returning them to clearing agents without delay.
• Agent Liaison:
  Follow up daily on outstanding documents with third-party clearing agents to prevent border dwell time.

2. Export, Cross-Border & Transport Coordination

• End-to-End Tracking:
  Coordinate and track road freight exports from initial order confirmation through to final cross-border delivery, providing regular status updates to traders.
• Documentation Prep:
  Prepare, submit, and monitor complex export application documents within required provincial and national regulatory timelines.
• SOP Adherence:
  Maintain strict adherence to all export Standard Operating Procedures (SOP – CO.EXP 001 to CO.EXP.
  022).
• Rate Procurement:
  Assist in negotiating competitive road transport rates while verifying that all transporters possess valid goods-in-transit insurance and statutory compliance documentation.
• Claims Administration:
  Communicate with transporters to ensure that transit claims or temperature deviations follow the formal company claims protocol.

3. State Vet & Regulatory Compliance

• Permit Control:
  Control, log, and monitor all Import and Export Permits received from government authorities. Distribute valid permits to clearing agents strictly on…

Title: Export, Customs & State Vet Administrator

Company: Staff Solutions

Location: Gqeberha, South Africa

Category: