Executive Project Assistant

Minimum Requirements

• Matric (Grade 12) required; Diploma in Office Administration, Business Management or Project Management advantageous.

• 1–3 years’ experience in administration, reception, project coordination or bid support.

• Exposure to property, construction or professional services environment preferred.

Key Competencies

• Strong organisational and multitasking abilities.

• Excellent communication and stakeholder management skills.

• Attention to detail and accuracy.

• Proficiency in MS Office Suite.

• Ability to coordinate multiple projects simultaneously.

Key Responsibilities

1. Project Coordination (Primary Responsibility)

• Coordinate multiple valuation, asset management, GIS and consulting projects from initiation to completion.

• Maintain project plans, action registers and trackers.

• Follow up daily with Project Managers, Professional Valuers, Candidate Valuers, GIS Specialists and Directors on outstanding actions.

• Track milestones and escalate risks or delays.

• Coordinate meetings, agendas, minutes and action items.

• Prepare weekly and monthly project status reports.

• Coordinate project documentation and deliverables.

• Support mobilisation and setup of new projects.

2. Stakeholder Coordination

• Act as the central coordination point with banks, municipalities, SOEs, government departments, valuers, attorneys, surveyors, engineers, quantity surveyors, clients and property owners.

• Follow up on outstanding information, approvals and deliverables.

• Schedule meetings, inspections and stakeholder engagements.

• Monitor turnaround times and ensure timely responses.

3. Project Administration

• Maintain project files and document registers.

• Track contractual deliverables and reporting obligations.

• Support invoicing through milestone tracking.

• Ensure compliance with Lutendo Group document control and quality systems.

4. Bid & Tender Coordination

• Coordinate tender submissions and compliance documentation.

• Maintain bid registers and submission schedules.

• Monitor tender outcomes.

5. Office Administration & Reception

• Manage reception, calls, visitors and correspondence.

• Coordinate meetings, boardrooms and office administration.

• Assist Office Manager with Maintaining office supplies and records.

Application Process

1. Updated CV

2. Proof of Qualifications

3. Email: [email protected]

4. Closing Date: 31 July 2026