Overview
Executive Assistant Jobs in Western Cape, South Africa at Virtustant
Title: Executive Assistant
Company: Virtustant
Location: Western Cape, South Africa
To apply, you will only have to fill a short form on our website that will take you less than 5 minutes.
Job Title: Executive Assistant
About the Company:
Our client is a pioneering digital mental health platform built specifically for teens aged 13-18. They bridge the gap between those seeking support and the resources they need, transforming how young people navigate mental wellness. As an early-stage, fast-growing startup, they move quickly, think deeply, and are looking for a foundational teammate to help them grow.
Job Description:
Our client is seeking a high-velocity, versatile Executive Assistant to act as the right hand to their CEO. This is a true Chief of Staff partnership, not a traditional calendar management role. The ideal candidate will be a builder who loves systems, a storyteller who can craft a narrative in a deck, and an operator who can manage the nuts and bolts of a business. This role offers a front-row seat to building a company from the ground up, with direct work alongside leadership, visibility into all facets of the business, and a tangible impact on the company’s trajectory.
Responsibilities of the role:
• Build and maintain internal systems, playbooks, and processes that allow the company to scale efficiently.
• Craft compelling, professional, and visually stunning slide decks and presentations using Canva.
• Oversee payroll and HR functions via Gusto.
• Manage onboarding, assist with recruiting, and act as a key culture champion.
• Manage contract workflows, document signatures, and ensure corporate compliance.
• Manage complex scheduling, gatekeep effectively, draft correspondence, and handle high-priority, ad-hoc initiatives.
• Plan offsite company events and help foster a high-performance, positive, and collaborative startup environment.
• Execute on special projects as they arise.
Required Experience and Qualifications:
• Thrives in ambiguity and moves fast without sacrificing quality.
• Picks up new software instantly.
• Detail-oriented with impeccable follow-through.
• High Emotional Quotient (EQ) – reads the room, understands priorities, and knows when to act.
• Handles sensitive information with absolute integrity and confidentiality.
Preferred Skills:
• Experience in a startup environment.
• Experience with automation of manual workflows.
Personality:
• Builder who loves systems.
• Storyteller who can craft a narrative in a deck.
• Operator who can manage the nuts and bolts of a business.
• High EQ.
• Discretion and integrity.
Software & Tools:
• Canva
• Gusto
• Slack
• G-Suite
Schedule:
Full-time
Monday to Friday
Salary and Benefits:
• Payment in USD or Local Currency according to candidate’s preference.
• Full-time remote opportunity.