Overview
Executive Assistant Jobs in Johannesburg, Gauteng, South Africa at Merchants
Title: Executive Assistant
Company: Merchants
Location: Johannesburg, Gauteng, South Africa
We’re Hiring: Executive Assistant to the Finance Director
Are you a highly organised, proactive, and discreet professional with a passion for supporting executive leadership? We’re looking for an exceptional Executive Assistant to provide high-level support to our Finance Director (FD) and occasionally the Executive Committee (Exco).
This is a pivotal role where your attention to detail, emotional intelligence, and ability to manage complex schedules and events will make a real impact.
Key Responsibilities
Executive Support & Secretarial Services
Be the first point of contact for the FD, managing calls, queries, and visitors.
Maintain and prioritise the FD’s calendar, meetings, and commitments.
Track follow-ups and ensure timely completion of tasks.
Monitor departmental entertainment budgets and manage team recognition initiatives.
Administrative Excellence
Prepare agendas, presentations, and minutes for key meetings.
Draft professional communications and manage confidential correspondence.
Handle purchase orders, credit card reconciliations, and document preparation.
Event & Travel Coordination
Plan and execute team events, liaising with venues and suppliers.
Coordinate local and international travel, ensuring seamless itineraries and compliance with policy.
What We’re Looking For
Skills & Attributes
Exceptional communication and interpersonal skills.
High level of discretion, integrity, and emotional maturity.
Strong planning, organisational, and multitasking abilities.
Proactive, detail-oriented, and able to work independently.
Qualifications & Experience
Matric + Diploma/Degree (Secretarial/Admin qualification advantageous).
3–5 years’ experience supporting executive-level leadership.
Proficient in MS Office (Word, Excel, PowerPoint).
Valid driver’s license and own vehicle.