Overview
Executive Assistant Jobs in Pretoria, Gauteng, South Africa at Council for Scientific and Industrial Research (CSIR)
Title: Executive Assistant
Company: Council for Scientific and Industrial Research (CSIR)
Location: Pretoria, Gauteng, South Africa
The Council for Scientific and Industrial Research (CSIR) is a leading scientific and technology research organisation that research, develops, localises and diffuses technologies to accelerate socio-economic prosperity in South Africa. The organisation's work contributes to industrial development and supports a capable state. The CSIR has a vacancy for a Executive Assistant in the
The Council for Scientific and Industrial Research (CSIR) is a leading scientific and technology research organisation that researches, develops, localises and diffuses technologies to accelerate socio-economic prosperity in South Africa. The organisation¿s work contributes to industrial development and supports a capable state.
Executive Assistant
About The Job
The CSIR has a vacancy for Executive Assistant in the Advanced Agri and Food Cluster. The incumbent will manage the executive office effectively and provide administrative support to the Executive Cluster Manager. This role will coordinate and manage executive scheduling, prepare and organize important memos, submissions, reports, strategic materials and plans, and support executive management meetings and the preparation of EXCO/divisional MANCO materials. This position is based in Pretoria.
For more information about Advanced Agri and Food Cluster. Please visit https://www.csir.co.za/advanced-agriculture-and-food
Key Responsibilities
- Prepare written responses to incoming correspondence for the executive¿s approval and signature;
- Handle all incoming calls effectively and efficiently;
- Eloquently express the executive¿s requirements/instructions to other staff members;
- Manage internal and external events, local and overseas travel arrangements under broad direction of the executive;
- Coordinate and manage the executive¿s diary effectively ensuring that her time is used effectively and she is briefed appropriately regarding the agenda for meetings. This includes sourcing background information from previous meetings;
- Follow up on actions emanating from meetings on behalf of the executive;
- Structure agendas and take minutes at meetings with minimum guidance from the executive;
- Type, format/edit documents and prepare presentations;
- Prioritize outputs according to the executive¿s needs;
- Provide administrative support to Operations and Project Management team on an ad hoc basis;
- Arrange Management team meetings and internal and/ or external stakeholder meetings as directed by the Executive Manager;
- Prepare and reconcile subsistence and travel claims.
- Purchase necessities for the office.
Qualifications, Skills And Experience
- A diploma /advanced certificate in secretarial or administration and or relevant diploma with at least five years¿ working experience as a Personal Assistant to a Senior Manager or Executive;
- Proficient in MS Office Suite;
- Solid procurement and travel management;
- Office administration and coordination, including customer care and excellent client liaison;
- Excellent communication and interpersonal skills;
- Excellent numerical skills;
- All international qualifications require an evaluation report / certificate issued by the South African Qualifications Authority (SAQA).
What¿s in it for you?
The CSIR Offers
- Learning and development opportunities.
- Competitive and market-related remuneration packages.
- Total guaranteed salary packages which encompass contributions to the pension fund, risk insurance and medical scheme.
- We openly acknowledge and reward our employees' contributions and accomplishments through our esteemed CSIR Excellence Awards.
Closing date: 28 April 2026
PLEASE NOTE THAT FEEDBACK WILL BE GIVEN TO SHORTLISTED CANDIDATES ONLY.
For more info, please email us at [email protected]. Please do-not send applications to this mailbox, it is only for inquiries.
The CSIR is an equal opportunity employer. As such, it is committed to the Employment Equity Act and will through the filling of this vacancy, give preference to candidates from Designated Groups in terms of the Employment Equity Act. By applying for this position at the CSIR, the applicant understands, and agrees that the CSIR may solicit a credit and criminal report from registered credit bureau and/or South African Police Services (in relation to positions that requires trust and honesty and/or entail the handling of cash or finances), and may also verify the applicant¿s educational qualification and employment history. The CSIR reserves the right to remove the advertisement at any time before the stated closing date and it further reserves the right not to appoint if a suitable candidate is not identified.