Overview
Division Assistant Jobs in Cape Town, South Africa at Lesedi Nuclear Services Pty. Ltd.
PURPOSE OF ROLE
We are seeking a highly organized Departmental Assistant to provide comprehensive administrative support to the Nuclear Division Management Team. This role focuses on handling various administrative, configuration, and document control tasks, requiring exceptional organizational skills, work ethic, and integrity.
KEY PERFORMANCE AREAS
Provide comprehensive administrative support to the Nuclear Division Management Team
Manage booking hours and purchase requisitions
Train and support staff on document control procedures and EDRM systems
Handle minor account queries
Maintain and implement configuration management and document control systems
Generate reports on document control metrics
Manage document workflow processes including creation, review, approval, and archiving
Maintain registers including Master Document List and Letter Register
Support during assignments, including site work during outages
Assist with configuration control for Nuclear Division projects
QUALIFICATION
Grade 12 or equivalent
National Certificate/Diploma/Degree in Administration/Configuration Management/Document Control (advantageous)
Advanced computer literacy with proven Microsoft Office competence
EXPERIENCE
Minimum 5 years’ proven experience in administration/configuration management/document control in a project’s environment
Koeberg experience with knowledge of site documentation and processes (advantageous)
Experience with Electronic Document Management Systems
Demonstrated experience in administrative and clerical procedures
Proven experience in managing files, records, and designing forms/templates
KNOWLEDGE & SKILLS COMPETENCIES
Knowledge:
Administrative and clerical procedures and systems
Document management and control processes
ISO 9001 principles
Basic understanding of Engineering/Procurement/Construction documentation
Understanding of financial report structures
Knowledge of Koeberg plant processes
Basic understanding of NEC suite of contracts
Skills:
Proficient in Microsoft Office suite
Experience with ERP systems
Document control and configuration management
Report generation and analysis
Template and form design
Process implementation and management
Training and support provision
Behavioural Attributes:
High level of integrity and reliability
Strong attention to detail
Proactive approach to problem-solving
Adaptable to changing priorities
Excellent team collaboration abilities
Strong sense of accountability and dependability
Self-motivated with initiative
Analytical thinking capabilities
Ability to work independently and in teams
Understanding of nuclear safety principles
Commitment to maintaining confidentiality
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Title: Division Assistant
Company: Lesedi Nuclear Services Pty. Ltd.
Location: Cape Town, South Africa
Category: Administrative/Clerical (Data Entry, Office Administrator/ Coordinator)
