Overview
Contracting Manager Jobs in Topeka, KS at Topeka Housing Authority
I. THA’S VISION
Successfully provide quality, accessible, affordable housing. Success is defined as: putting applicants, tenants, and participants first; market competitiveness; and, financial strength and integrity.
II. TASKS
This staff member will perform the Contracting Manager tasks described below in a combination to be reviewed and agreed on at least annually.
A. Identify and Qualify Prospective Bidders
THA is committed to utilizing a diverse network of contractors, and encouraging and supporting the efforts of low-income persons to create and grow successful business ventures. Tasks associated with these objectives include outreach and information sharing with individuals and groups, venture development counseling and support, and partnership building with organizations having similar objectives.
B. Analyze Capital Improvement Needs
Analyze and maintain an inventory of capital improvement needs, contracting for assistance when necessary. Assist senior management in developing a multi-year plan to address capital needs. Draft HUD one- and five-year capital fund plans for Board review and approval and submit approved plans to HUD as needed.
C. Procurement
Develop and issue bid invitations, Request for Proposals (RFP), request for Qualification (RFQ) and analyze responses. The extent and complexity of these processes will depend on the nature and volume of the products and services involved.
D. Grants
Research and author grants for various services and products to help support capital improvements, safety and security needs, and Resident and community services.
E. Contract Development
Develop and negotiate contracts that ensure that THA acquires the best possible products and services at the lowest possible price.
F. Contract Management
Provide contract oversight, and act to ensure satisfactory progress in completing contracts in agreed on timeframes at agreed on prices. Resolve contract related disputes terminating or renegotiating contracts as necessary. Negotiate and approve change orders in a manner that meets THA’s needs and protects THA’s interests. Maintain copies of all contracts and related documents, reports and records.
G. Compliance with Federal Procurement Laws and Regulations
Ensure that THA contracting complies with applicable local, state, and federal laws and regulations. As appropriate, prepare, submit, and maintain documents, reports, and records.
H. Inspections
Conduct Quality Control (QA) HQS and NSPIRE inspections as assigned. Ensure that inspections meet THA, THMS and HUD standards.
I. Other Duties
As assigned, perform other duties. Generally, these other duties will require the level of skill, knowledge, and ability comparable to that required to successfully perform the tasks listed above.
III. CONTINUOUS IMPROVEMENT
A. Promote innovation and positive change
B. Improve THA programs
C. Improve THA facilities and complexes
D. Participate in training and capacity building events as assigned
IV. KEY TRAITS
A. Ability to learn, absorb, process and apply information
B. Listening and oral communication skills
C. Sound academic skills—reading, writing, computation
D. Adaptability, creative thinking and problem solving, openness to change
E. Self-management, self-esteem, goal orientation
F. Effective in/with groups; interpersonal, negotiation, and teamwork skills
G. “Big picture” view of the organization; leadership skills; ability to organize and
motivate one’s self and others
V. KNOWLEDGE
A. Standard office computer hardware and software including Word, Excel,
and Outlook
B. Standard office telephone etiquette and procedures
C. Standard customer service etiquette and procedures
D. Operation of standard office equipment (fax, copier, multiple line telephone)
E. Basic maintenance and custodial procedures, techniques, costs
F. NSPIRE and HQS inspection requirements and techniques
VI. SKILLS
A. Use of standard office computer hardware and software
B. Interact with a diverse range of Public Housing residents, contractors, staff
VII. PHYSICAL REQUIREMENTS
A. Handle and maintain files and records
B. Climb stairs
C. Ability to work at a computer
D. Ability to bend, stretch, get in and out of a vehicle
VIII. EDUCATION, SPECIAL LICENSES/CERTIFICATES
A. Valid Kansas Class C Drivers license
B. Specialized certification as assigned (NSPIRE, HQS Inspector)
C. High school diploma or equivalent required; some college or advanced
training preferred
D. Acceptable driving record for insurance purposes
IX. EXPERIENCE
A. Two years of office/clerical experience required
B. One year of apartment leasing experience
C. An equivalent combination of training and experience
D. Some experience with affordable housing programs preferred
X. SUPERVISORY RESPONSIBILITY
Supervise full-time, part-time and temporary maintenance staff in the absence of the Facilities Manager.
Pay: From $53,000.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Loan forgiveness
- Paid jury duty
- Paid time off
- Retirement plan
Work Location: In person
Title: Contracting Manager
Company: Topeka Housing Authority
Location: Topeka, KS
Category:
