Overview
Consultant: Board Support (Assistant Company Secretary ) Jobs in Cape Town at BDO South Africa
Purpose of this role:
To provide expert advocacy and assistance to client Boards, ensuring their Compliance and Governance and ensuring that client companies and Boards are compliant in terms of the relevant laws and regulations, supporting the promotion of business in order to achieve annual targets to support the organisation’s strategic objectives
Main duties and responsibilities:
Functional Management:
Ensure compliance for clients of the provisions of Companies Act and rules made thereunder and other statutes and bylaws of the company
Provide expert advocacy to clients on King IV best corporate governance practice
Monitor changes in relevant legislation and the regulatory environment and take appropriate action for clients
Sort and file various documents and/or returns as required for clients under the provisions of the Companies Law
Coordinate and facilitate accurate and timeous administration of client company records and registers including the lodgments of all documents with the CIPC and the maintenance and updating of the company’s registers
Maintain books and registers of client companies as required under the provisions of the Companies Act
Ensure that legal requirements of the allotment, issuance and transfer of share certificates have been complied with for clients
Maintain relevant statutory books as and when required for clients
Consult and liaise with external regulators and advisers, such as CIPC, Auditors and the Master of the High Court for clients
Coordinate and deal with all correspondence between client companies and their Board, Shareholders and other 3rd parties
Prepare board resolutions, taking minutes, lodging required forms and annual returns with CIPC for clients
Prepare and organise agendas and papers for client company Board meetings, committees and annual general meetings (AGM’s)Ensure the distribution of client annual meeting work plans and meeting packs
Advise and attend client meetings to ensure that the legal requirements are fulfilled and provide such information as required
Prepare and follow-up on matters arising from the client meetings attended
Prepare Board Evaluation Questionnaires tailored for specific clients
Draft client Board Evaluation Reports for circulation
Analyse and prepare client Focus Area Reports based on the Board Evaluation Outcome
Review and draft Committee Charters as required for clients
Prepare proposals to new prospective clients
Prepare and follow up on engagements letters
Analyse and respond timeously to emails from clients and relevant stakeholders
Prepare Billing Sheet Schedule and Invoices as required
Provide support and advocacy to Consultant: Board Support to ensure knowledge transfer
Prepare and respond to Know Your Client Questionnaires
Prepare and respond to Know Your Client Questionnaires
Risk and Compliance Management:
Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation
Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks
Support and provide evidence to all internal and external audit requirements
Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity
Stakeholder Management
Identify and mitigate internal systems and procedural barriers to enhance excellent customer service
Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage Statucor’s reputation
Represent and participate in the organisation’s committees and tasks teams when required
Implement timeous communication on progress and challenges in achieving the tactical work plans to impacted stakeholders
Drive and manage the stakeholder communications with the selected stakeholders
Requirements:
Qualifications, Experience, Knowledge and Skills:
Qualifications:
Graduate CGISA or B-Degree in Law (LLB), or Paralegal
Registered with Chartered Governance Institute of South Africa would be advantageous
Experience:
Preference will be given to applicants with consulting Experience at board level
2-5 years as an assistant company secretary or company secretary
Experience with Trust Property Control Act advantageous
Knowledge:
Relevant legislation and regulatory frameworks
JSE Listing Requirements advantageous
Board Governance and Compliance Knowledge
Company Secretarial protocols
Business Acumen
Job Skills and Competencies:
Verbal and Written Communication
Conflict Resolutions
Presentations
Project Management
Minute Taking
Computer Literacy
BDO Core Competencies:
Planning and Prioritising
Resilience
Detail Orientation
Innovative Thinking
Customer Centric
Results Focused
Quality Focused
Assertiveness
Teamwork
Problem Solving
Judgement and Decision Making
Analytical Thinking
Flexibility and Adaptability
Impact and influence
Title: Consultant: Board Support (Assistant Company Secretary )
Company: BDO South Africa
Location: Cape Town
