Overview
Compliance Coordinator Jobs in Johannesburg, Gauteng at Masthead (Pty) Ltd
At Masthead (Pty) Ltd, our passion is keeping businesses in business. As a national supplier of practice management and business development services, and compliance monitoring of FAIS, FICA, POPI, and NCR, Masthead assists Independent Financial Advisors, corporate FSPs and other business sectors throughout South Africa so they can stay in business, improve productivity and prosper. We know this can only be achieved through the calibre of people we employ – people who are client focused, set themselves high standards of delivery and have a willingness to go the extra mile.
Position Summary
We are seeking a highly organised and detail-oriented Compliance Co-ordinator to provide dedicated administrative and operational support to a team of Compliance Officers. This role is critical in ensuring the smooth coordination of compliance activities, accurate documentation, and efficient calendar and task management.
Minimum Requirements – Qualifications & Experience
National Diploma or equivalent qualification in Office Administration, Business Management, Compliance, or a related field.
At least 3–5 years of experience as a Personal Assistant, or Team Administrator, preferably in a compliance, financial services, or professional services environment.
Proven experience managing complex calendars, meetings, and stakeholder communication.
Experience working with compliance systems, CRM platforms, or document management tools is advantageous.
Advanced qualification/proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Duties And Responsibilities
Diary & Schedule Management
Plan, manage, and coordinate diaries, appointments, and meetings for Compliance Officers.
Arrange monthly and quarterly compliance and implementation meetings.
Proactively adjust calendars to accommodate urgent requests, deadlines, and client engagements.
Meeting Preparation
Prepare agendas, compile relevant documentation, and upload compliance reports to the auditing system in advance.
Assist with scheduling and logistics for virtual and in-person meetings.
Client File and Data Management
Maintain and update client records, engagement timelines, and tracking systems.
Coordinate with the Regional Administrator to ensure CRM reflects accurate and current client data.
Task and Requirement Follow-Ups
Track outstanding compliance deliverables.
Follow up with internal and external stakeholders to ensure timely submission and task completion.
Document Editing and Presentation Support
Edit, format, and proofread compliance documents, trackers, PowerPoint presentations, and training materials.
Ensure all materials are clear, consistent, and brand-aligned.
Process Support
Assist in maintaining and improving compliance workflows, checklists, and templates.
Provide general administrative support to enhance team efficiency.
Competencies And Skills
Proficient in working with shared drives, cloud-based documentation systems, and virtual meeting platforms such as Microsoft Teams, PowerPoint, and Outlook.
Exceptional attention to detail with a commitment to accuracy and quality.
Methodical and structured approach to task and time management.
Excellent written and verbal communication skills, with the ability to engage professionally at all levels.
Proven ability to handle confidential and sensitive information with discretion and integrity.
Highly organised, self-motivated, and proactive in managing responsibilities and anticipating team needs.
Masthead is committed to transformation. Meeting our employment equity goals will be taken into account in our recruitment decisions.
Should you receive no correspondence within two weeks of the closing date of this job advert, please consider your application unsuccessful.
Job Types: Full-time, Permanent
Work Location: On the road
Application Deadline: 2025/05/20
Title: Compliance Coordinator
Company: Masthead (Pty) Ltd
Location: Johannesburg, Gauteng
Category:
