Overview
Company Secretary; COSEC Jobs in Johannesburg, South Africa at Rand Mutual Assurance
Position: Company Secretary (COSEC)
THE JOB AT A GLANCE
As the Company Secretary, you will be responsible for efficiently and effectively managing and providing comprehensive company secretarial and corporate governance support to the Group.
WHAT WILL YOU DO?
Manage the Corporate Secretarial and Governance function:
- Provide input into and update the Group governance framework
- Attend to all statutory company secretarial needs of the Group
- Prepare and submit regulatory returns to CIPC as well as relevant notifications and applications to the Prudential Authority
- Provide ongoing support to the Board and Board Committee chairs
- Attend Board and its Sub-Committee Meetings (including EXCO)
- Train the Board and Sub-Committees (Arrange external training/briefing sessions, and arrange for the induction for new Board and Sub Committee Members
- Attend to all director and committee member queries
- Coordinate dividend declaration communication to shareholders
End-to-End Committee Meeting Administration:
- Prepare and draft agendas and other meeting papers for the Board and its Sub-Committees (including EXCO)
- Prepare meeting packs for the Board and its Sub-Committees
- Prepare and circulate resolutions
- Draft minutes and action sheets for the Board and its Sub-Committees (including EXCO)
- Prepare the Annual Meeting Calendar for the Board and its Sub-Committees (including EXCO)
- Update annual work plans for the Board and its Sub-Committees
- Update Board and Sub-Committee Charters and Terms of Reference
- Update minute books for the Board and its Sub-Committees (including EXCO)
- Update the annual Directors’ and Sub Committee Members’ Toolkits with updated policies/terms of reference/workplans
- Implement and maintain procedures where relevant
- Administer Diligent and upload meeting packs into Diligent for the Board and its Sub-Committees
- Attend to all preparations of the Annual General Meetings for RMA
Compliance and Reporting:
- Maintain updated statutory records
- Provide general legal advice to Exco
- Provide general governance and advise on good governance practice and other services that may be required from a Company Secretary
- Monitor and communicate all legislative changes affecting the RMA Group
- Responsible for the preparation and submission of notifications and applications to the prudential authority
Team Management:
- Set staff and departmental performance targets and expectations, ensuring that the targets and expectations are achieved through regular monitoring and management
- Effectively delegate work to the team
- Identify training requirements for staff, through effective staff management and assist them in meeting their training requirements
- Assist in identifying and recruiting new staff members for the team as and when required
- Identify, develop and retain high potential employees within the team and ensure succession plans are in place for business continuity
- Contribute towards making RMA a Best Company to Work for by improving engagement levels of staff within the team through the development of sound retention and communications plans in collaboration with the HRBP.
Title: Company Secretary; COSEC
Company: Rand Mutual Assurance
Location: Johannesburg, South Africa
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