Overview
Company Secretarial Administrator: Group Secretariat Jobs in South Africa at Sanlam
Who are we?
Sanlam was established as a life insurance company in South Africa but has since transformed into a diversified financial services group that operates across the African continent, India, Malaysia and selected developed markets, with listings on the Johannesburg, A2X and Namibian stock exchanges. In 2018 the Group celebrated its centenary as well as 20 years since demutualisation and listing in South Africa and Namibia. Sanlam is one of the largest internationally active insurance groups in the world with a presence in 31 countries and has the biggest non-banking financial services footprint on the African continent.
The Group’s five business clusters (Sanlam Fintech, Sanlam Life and Savings, Sanlam Investment Group, Sanlam Allianz and Santam) house the Group’s business operations. The Group Office provides strategic direction and support to the five clusters, assisting them in realising their strategies and meeting their business objectives. The Group Office is responsible for governance and for the Group’s centralised functions, which include: Finance, Actuarial and Risk Management, Strategy, Human Resources, Market Development and Sustainability.
What will you do?
Responsible for providing administrative support to the Associate Group Company Secretary and Group Data Privacy Office within the company secretariat function
What will make you successful in this role?
Company Secretarial
Prepare minutes frameworks ahead of all exco, committee or board meetings.
Prepare, plan and collate input for agendas and drive matters arising feedback.
Obtain and collate reports required for meeting packs, within pre-determined timeframes, which are to be distributed via Diligent and/or PDF.
Prepare and circulate written resolutions.
Maintain physical and digital statutory records which includes minutes, resolutions, company registers, share registers, resolution registers and beneficial ownership registers.
Maintain company records at the Companies and Intellectual Property Commission (CIPC).
File annual returns, amend directorships, lodge any requisite amendments or documentation within the prescribed period.
Co-ordination of meetings: annual calendars, arrange venue, parking, catering and IT Support. Collaborate with other stakeholders to prepare the annual corporate calendar.
Assist with KYC related matters, with input from the assistant group company secretary. Assist with stakeholder management matters.
Provide support to board and/or committee members as required. General office management Filing.
Booking of venues and meeting rooms
Catering arrangements
Accounts and payments if required
Data Privacy Program Mailbox Management
Receipt and acknowledgement of data privacy related client requests and/or queries
Log and assign received queries and complaints
Manage resolution of assignments and investigations
Track and follow-up assigned requests, queries, complaints or investigations
Support data privacy training and awareness initiatives, campaigns and activations.
Compile progress and trend reports
Qualification and Experience
Grade 12 and Diploma/Certificate in Office Administration or related qualification. Preference will be given to those with a Paralegal certification.
5 years relevant administration/secretarial experience at senior/executive level
Exposure to Diligent Board or similar platform.
Knowledge and Skills
Reservation Management
Secretarial Support
Administration
Manages various Stakeholder queries and support
Personal Attributes
Communicates effectively – Contributing independently
Plans and aligns – Contributing independently
Action orientated – Contributing independently
Optimises work processes – Contributing independently
Build a successful career with us
We’re all about building strong, lasting relationships with our employees. We know that you have hopes for your future – your career, your personal development and of achieving great things. We pride ourselves in helping our employees to realise their worth. Through its five business clusters – Sanlam Fintech, Sanlam Life and Savings, Sanlam Investment Group, Sanlam Allianz, Santam, as well as MiWay and the Group Office – the group provides many opportunities for growth and development.
Core Competencies
Cultivates innovation – Contributing independently
Customer focus – Contributing independently
Drives results – Contributing independently
Collaborates – Contributing independently
Being resilient – Contributing independently
Turnaround time
The shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers.
The closing date for applications is 11 April 2025.
Our commitment to transformation
The Sanlam Group is committed to achieving transformation and embraces diversity. This commitment is what drives us to achieve a diverse, inclusive and equitable workplace as we believe that these are key components to ensuring a thriving and sustainable business in South Africa. The Group’s Employment Equity plan and targets will be considered as part of the selection process.
Title: Company Secretarial Administrator: Group Secretariat
Company: Sanlam
Location: South Africa
