Building Manager Wc

Overview

Building Manager Wc Jobs in Bellville, South Africa at IHS Property

Position: BUILDING MANAGER VACANCY WC

Position Overview

A building manager is responsible for overseeing the daily property operations onsite. This role ensures smooth operations, that properties are well‑maintained, landlord standards are upheld, company policies and procedures are adhered to and a positive experience is provided for tenants.

Requirements

• Properties being well‑maintained.
• Compliance with fire, health and safety regulations.
• Tenant relations and retention.
• Rent collections.
• Co‑ordinate tenant viewings and inspections.
• Emergency response to support tenants and landlord.
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Subject line: Application – Building Manager – Bellville

Job Responsibilities Strategic Work

• Custodian of the daily operations onsite, ensuring the site is well‑maintained and adds value to the property.
• Coordinate with stakeholders such as property manager, maintenance department, and suppliers to keep the site fully functional.
• Cultivate good relations with residents to communicate company policies effectively and assist with tenant retention.
• Maintain detailed records of access control, key management, weekly/monthly reports, warnings, fines and tenant communication.

Tactical Work

• Repairs and maintenance
  • Assess maintenance reported by a resident, report requirements to Head Office, follow up with job cards and repairs.
  • Identify the type of repair – unsafe circumstances should be addressed as an emergency per the standard operating procedures.
• Leasing and tenants
  • Conduct tenant viewings prior to lease commitments.
  • Ensure units are clean and in lettable condition before the occupation date, escalating any challenges to the Property Manager.
  • Complete entry inspections and ensure all tenant requirements are met.
  • For tenants moving in, ensure that all documents per standard operating procedures are available.
  • Perform weekly site inspections – report absconds and illegal occupants.
  • Interim inspections – conduct unit interim inspections regularly to maintain good condition.
  • Complete exit inspections promptly as part of the vacating process and collect the unit keys.
• Credit Control
  • Ensure all notices and communications are delivered to tenants and return signed documents to Head Office promptly.
  • Assist Credit Control during the monthly collection process by liaising face‑to‑face with tenants and following up on outstanding arrears.
  • Facilitate the Sheriff during an eviction proceeding and communicate to Head Office accordingly.
• General site duties
  • Security – ensure security staff are on duty and appropriately dressed at all times.
  • Gardening – maintain gardens to the required standard and implement a gardening schedule.
  • Cleaning – ensure that the property is cleaned to required standard and manage the daily cleaning schedule.
  • Maintenance – assess maintenance queries, log requests, supervise contractors/internal staff and inspect repair work; job cards should be signed only after assessment and satisfaction of quality.
  • Unit management – report overcrowding, illegal occupation/sub‑letting, absconds, cleanliness and enforce house rules with tenants.
  • Meter reading – ensure meters are read by contracted suppliers; take photos of main meters and share with Property Manager.
  • Queries – ensure tenants are equipped to log queries, which are addressed promptly and signed off by Property Manager.
  • Manage inventory of supplies, equipment and furnishings.
  • Maintain a detailed inventory of office and estate assets.
  • Conduct utility audits weekly and send bulk readings to Head Office weekly.
  • Send required reports to Property Manager on time: incident reports, acknowledgment of incident reports, insurance reports, and site inspection reports.
  • Manage rule compliance, issue warnings and fines to residents.
  • Conduct monthly tenancy audits.
  • Review and monitor jobs daily.
  • Conduct snagging, de‑snagging and keep records of both.

Skills And Knowledge

• Previous work experience as Building/Estate Manager.
• Excellent verbal communication skills.
• Ability to communicate clearly and effectively in English.
• Diligent and ethical.
• Attention to detail.
• Proficient in e‑mail and Microsoft Office (Word and Excel).
• Problem‑solving and decision‑making skills.
• Excellent interpersonal skills.
• Strong leadership and…

Title: Building Manager Wc

Company: IHS Property

Location: Bellville, South Africa

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